Procurement Analyst

Department of Transportation; New York (NY); Hybrid; USD 80,000 - 105,000; Full time

Job summary

The Department of Transportation in New York City is seeking a Procurement Analyst III to perform highly responsible procurement and contract administration for goods, services, and construction-related procurements. Under the Fiscal Officer, you will review requisitions, prepare specifications, evaluate contract proposals, monitor performance, and ensure compliance with procurement regulations.

This role offers potential for remote work up to two days weekly and opportunities to support safety

Qualifications

• Degree or equivalent education and/or professional procurement experience as specified in the minimum qualifications.
• Experience in procurement of goods, services, or construction-related services.
• Knowledge of contract negotiation and management.

Responsibilities

• Review requisitions and contract packages for accuracy and completeness.
• Prepare specifications and solicitation documents for various procurement methods.
• Evaluate contract awards, modifications, and schedule extensions.
• Monitor contractor performance and advise on corrective actions.
• Possibly supervise fiscal staff when needed.

Skills

Procurement management

Contract negotiation

Budget analysis

Regulatory compliance

Leadership / supervision

Education

Bachelor's degree or higher in a related field

Associate degree with 12 months procurement experience

High school diploma with 2+ years procurement experience

Tools

PASSPort

FMS

DMSS Direct Order

Job description

*** IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF PROCUREMENT ANALYST, REACHABLE ON THE CIVIL SERVICE LIST OR ELIGIBLE UNDER THE 55A PROGRAM. ***

Traffic Control & Engineering (TCE) seeks to hire a Procurement Analyst III to report directly to the TCE Fiscal Officer. Under the direction of the Fiscal Officer, and with considerable latitude for independent judgment and decision-making, the selected candidate will perform highly responsible and complex procurement and contract administration work involving the acquisition of goods, services, and construction-related procurements.

The candidate will review purchasing requisitions, procurement documents, and contract packages to ensure the accuracy and adequacy of descriptions, specifications, and supporting documentation, consulting with program staff to resolve discrepancies as needed.

Responsibilities include preparing specifications and solicitation documents for various procurement methods, requirements contracts, and specialized purchases involving electronic, electrical, and mechanical equipment. The candidate will evaluate contract award recommendations, contract modifications, buy-against actions, and requests for contract time extensions, while providing guidance and clarification regarding contract terms and conditions.

In addition, the selected candidate will monitor contractor performance, recommend corrective actions when contractual obligations are not met, and assist in ensuring compliance with procurement regulations and contractual requirements. The candidate may also supervise fiscal staff and, during the temporary absence of the Fiscal Officer, assume responsibility for performing the duties of that position. This is an opportunity to work with a team dedicated to improving safety, accessibility and mobility throughout New York City.

The Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment.

Transportation Planning and Management (TPM) is responsible for the safe, efficient and environmentally responsible movement of people and goods on the City’s streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists.

Traffic Control & Engineering is responsible for administration, engineering and operations related to the installation, manufacturing, maintenance and removal of signs, flexible bollards, moveable barriers, in-house traffic sign production and other traffic control devices. The office draws on the expertise and talents of engineers, sign designers, planners, inspectors, IT experts, analysts and others to help the agency achieve Vision Zero and other city goals.

Preferred Skills

• Proficiency in using procurement and financial systems such as PASSPort, Financial Management System (FMS), and Direct Order (DMSS).
• Experience managing the full procurement cycle from requisition through contract registration, including amendments, renewals, and encumbrances, and analyzing budgets, funding sources, pricing proposals, and cost estimates to ensure compliant and cost-effective purchasing decisions.
• Knowledge of the City Procurement Policy Board Rules.

Additional Information

Note: This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your resume or cover letter that you would like to be considered for the position under the 55-a program. This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.

Hours/Shift: 35 hours per week / To Be Determined

Work Location: 58-50 57th Road, Maspeth

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college or university; or
• 2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• 3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• 4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

• Proficiency in using procurement and financial systems such as PASSPort, Financial Management System (FMS), and Direct Order (DMSS).
• Experience managing the full procurement cycle from requisition through contract registration, including amendments, renewals, and encumbrances, and analyzing budgets, funding sources, pricing proposals, and cost estimates to ensure compliant and cost-effective purchasing decisions.
• Knowledge of the City Procurement Policy Board Rules.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.