Contract Officer

NYC Department of Finance; New York (NY); Hybrid; USD 70,000 - 97,000; Full time

Job summary

NYC Department of Finance is hiring a Procurement Analyst to procure highly complex goods and services, guiding major contracts from start to finish and ensuring compliance with City rules. You will coordinate with diverse DOF divisions and legal teams to align specifications with city mandates.

Required education includes a BA/BS or equivalent, or related combinations with experience in procurement, contract management, and negotiation.

Qualifications

• Bachelor's degree or equivalent to qualify for Assignment Level II.
• Alternative: associate degree with 12 months of procurement/contract exp.
• High school diploma plus two years relevant procurement experience acceptable.

Responsibilities

• Procures goods and services of highly complex nature from receipt to registration in compliance with PPB Rules.
• Leads major procurements from initiation through contract expiration with DOF divisions.
• Prepares and reviews contract documents with Legal and vendor before Law Dept submission.
• Reviews specifications to meet agency requirements and city mandates for IT and services.
• Manages RFPs and CSBs and other methods to procure core DOF services.

Skills

Procurement

RFP process

CSB process

PASSPort

Contract management

Negotiation

Legal coordination

Education

BA/BS or equivalent

Assoc degree + 12m exp

HS diploma + 2y exp

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE OR ARE REACHABLE ON THE PROCUREMENT ANALYST EXAM NO. 1194 OR 3114 OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1194 OR 3114.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Purchasing and Contracts serves as the central procurement unit entrusted with overseeing the procurement of goods and services on behalf of the Department of Finance. This office handles the management of the department’s current contract portfolio, including the vital responsibility of ensuring compliance with DOF’s Minority and Woman-Owned Enterprise (M/WBE) program in accordance with the requirements of New York State Law, the New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board (PPB) Rules.

Responsibilities

• Under general supervision and with considerable latitude for independent initiative, procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
• Work with DOF divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
• Work closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
• Review contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
• Perform all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
• Conduct due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
• Process contract modifications including but not limited to amendments, renewals, extensions, etc.
• Enforce and monitor compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
• Analyze existing procurement processes to determine the potential for efficiency improvements.
• Coordinate with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
• Assist other staff in the absence of Contract Director.
• Provide reporting, analytical support, and special projects, as needed.
• Assist with special projects as assigned.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

• Strong knowledge of New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board Rules. - Strong knowledge of City systems including FMS, PASSPort, The City Record Online, etc. - Experience managing large procurements from start to completion. - Strong analytical and organizational skills. - Effective, clear, and persuasive oral and written communication skills. - Ability to adapt to a fluid work environment and changing needs and priorities. - Strong attention to detail.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $69,736.00 – $97,480.00