Contracting Officer

City of New York; New York (NY); On-site; USD 57,000 - 78,000; Full time

Job summary

City of New York's Department of Small Business Services is seeking a Procurement Analyst to support the Agency Chief Contracting Officer and the Deputy ACCO in fulfilling purchasing requirements in compliance with the City's Charter and Procurement Policy Board Rules.

The role focuses on MWBE compliance, preparing grant agreements and various solicitations, handling procurements in Passport and FMS, and coordinating with multiple city agencies to ensure accurate procurement documentation and

Qualifications

• Bachelor's degree required; combinations with experience acceptable per rules.
• Experience in procurement, contract negotiation or management.
• Proficient in MS Office; strong written and verbal communication.
• Familiarity with PPB rules and MWBE participation goals preferred.

Responsibilities

• Assist ACCO and DACCO in preparing procurement documents.
• Ensure MWBE compliance and track participation goals.
• Prepare solicitations and manage documentation in Passport and FMS.
• Liaise with city agencies and manage contract records.

Skills

Outlook

Word

Excel

Access

Communication skills

Written communication

Purchasing

Contract administration

PassPort

FMS

Education

Bachelor's degree

Associate degree

High school diploma

Tools

PassPort

FMS

Job description

Agency Description

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.

Agency Description

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs.

Job Description

The Contracting Officer will assist the Agency Chief Contracting Officer (ACCO) and the Deputy Agency Chief Contracting Officer (DACCO) in fulfilling the purchasing requirements of the Department of Small Business Service’s (SBS) Procurement Unit, which include the preparation of procurement documents in compliance with the City’s Charter and Procurement Policy Board Rules.

• Ensure compliance with SBS’s Minority/Women Business Enterprise (MWBE) participation goals established by Local law 1.


• Prepare grant agreements, small and micro purchase solicitations utilizing the MWBE requirements


• Process procurements/solicitations in Passport, such as: Competitive Sealed Bids/Proposals, Negotiated Acquisitions/Extensions, Contract Amendments/Renewals, Government–to-Government, City Council Discretionary Awards, NYS Office of General Services, Preferred Source Procurements, Task Orders and Change Orders.


• Conduct research and compile information from vendors to create responsibility determination reports.


• Ensure that procurement documents are accurately prepared and adhere to all city rules and the Procurement Policy Board (PPB).


• Ensure completion of post-registration archiving tasks, including scanning, printing, and filing.


• Act as a liaison with the Mayor’s Office of Contract Services, the Office of Management and Budget, the Comptroller’s Office, Department of Investigation (DOI), Office of Technology and Innovation (OTI) and the Department of Citywide and Administrative Services.


• Collaborate and coordinate with all stakeholders involved in the procurement


• Input contract documents in the City’s Financial Management System (FMS) for approval


• Assist program units with performance evaluations.


• Manage contract records in the procurement database.


• Process, and generate reports as needed.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management; or


• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full‑time professional experience as described in “1” above; or


• A four‑year high school diploma or its educational equivalent and two and one‑half years of satisfactory full time professional experience as described in “1” above; or


• A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Special Notes

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills

• Proficient in Outlook, Word, Excel and Access


• Excellent communication and writing skills.


• Ability to exhibit professional demeanor in a fast paced and high‑pressure work environment.


• Ability to prioritize and manage a wide array of projects to completion.


• Outstanding attention to detail and follow through.


• 2 years of full‑time satisfactory experience


• Satisfactory experience in purchasing, contract administration or a related field.


• Experience with PassPort and FMS preferred.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $57,370.00 – $78,000.00