Procurement Analyst Level I NM

POLICE DEPARTMENT; New York (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Union benefits (dental & vision)

Paid annual leave and sick leave

Pension

Job summary

The New York City Police Department (NYPD) is seeking a Procurement Analyst to support the Facilities Management Division in achieving efficient procurement and compliant contract management. This role reports to the Budget & Procurement Director and collaborates with Legal, Finance, Operations, and MOCS on procurement strategies and risk management.

Responsibilities include developing procurement documents, monitoring the contract lifecycle, maintaining trackers, processing payments, and

Qualifications

• Expertise in purchasing, procurement, and contract administration.
• Excellent communication skills, including public speaking.
• Strong time management and task execution abilities.
• Proficiency in industry-standard software, including Microsoft Office.
• Valid New York State driver's license.
• Knowledge of contracts for construction, capital projects, repair, and maintenance.

Responsibilities

• Assist in developing and coordinating procurement documents (RFIs, RFPs, RFBs) and ensure compliance with agency policies.
• Monitor contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses.
• Maintain procurement trackers and ensure timely execution of contracts.
• Process payments and confirm budget allocations.
• Monitor vendor performance and ensure regulatory compliance.
• Track budget availability and flag constraints to prevent overspending.
• Prepare reports, memos, and presentations highlighting procurement trends and risks.
• Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement issues and improve efficiency.
• Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution.
• Assist in conducting prequalification meetings and vendor assessments.

Skills

Procurement expertise

Public speaking

Time management

Microsoft Office

New York driver license

Contract administration

Tools

Microsoft Office

Job description

**IF THERE IS AN ACTIVE CIVIL SERVICE LIST, ONLY THOSE WHO ARE PERMANENT IN THE TITLE OF PROCUREMENT ANALYST WILL BE CONSIDERED**

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Facilities Management Division (FMD) is responsible for the maintenance and oversight of NYPD buildings, implementation of capital projects, and management of critical facility related functions. FMD consists of several specialized sections and units, including Building Maintenance, Campus Management, Energy, Asset Management, Capital Construction, Architectural & Engineering Services, Custodial Services, and Budget & Procurement.

This position reports to the Budget & Procurement Director and provides comprehensive support across all FMD functions.

This position seeks a qualified candidate to fulfill the role of Procurement Analyst Level I, who will perform the following duties which include, but are not limited to:

• Assist in developing and coordinating procurement documents (RFls, RFPs, RFBs) and ensure compliance with agency policies
• Monitors contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses, ensuring market alignment and fiscal responsibility.
• Maintain procurement trackers and ensure timely execution of contracts
• Process payments and confirm budget allocations
• Monitor vendor performance and ensure compliance with regulatory requirements
• Track budget availability, flag constraints, and prevent overspending
• Prepare reports, memos, and presentations highlighting procurement trends and risks
• Implement real-time budget monitoring and digital tracking
• Support long‑term capital planning and short‑term expense strategies
• Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement‑related issues and improve efficiency with supervision
• Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution
• Assist in conducting prequalification meetings and vendor assessments
• Review purchasing requisitions and contract documentation for accuracy

PROCUREMENT ANALYST - 12158

PREFERRED SKILLS

• Expertise in purchasing, procurement, and contract administration
• Excellent communication skills, including public speaking
• Strong time management and task execution abilities
• Proficiency in industry-standard software, including all Microsoft applications
• Valid New York State drivers license
• Knowledge of contracts related to construction, capital projects, repair, and maintenance trades

WORK HOURS/ SHIFT: Varies

WORK LOCATION: Varies

ADDITIONAL INFORMATION

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

• health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26
• union benefits such as dental and vision coverage
• paid annual leave and sick leave
• paid holidays
• a pension
• optional savings and pre‑tax programs such as Deferred Compensation, IRA, and a flexible spending account

Preferred Skills

• Expertise in purchasing, procurement, and contract administration
• Excellent communication skills, including public speaking
• Strong time management and task execution abilities
• Proficiency in industry-standard software, including all Microsoft applications
• Valid New York State drivers license
• Knowledge of contracts related to construction, capital projects, repair, and maintenance trades

55a Program

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.