Procurement Administrator

Rand Mutual - RMA; Parktown (NC); Hybrid; USD 15,000 - 22,000; Full time

Job summary

Rand Mutual Assurance is seeking a Procurement Administrator to provide admin and operational support across procurement. You will assist with supplier onboarding, contract administration, B-BBEE compliance and general procurement tasks to ensure timely and accurate delivery.

Reporting to the Procurement Manager, the role offers a hybrid work arrangement with a focus on process discipline, documentation accuracy and stakeholder collaboration within a 133-year-old company.

Qualifications

• Matric/National Senior Certificate is required.
• 1–3 years' experience in procurement/purchasing/admin.
• Experience in procurement admin and/or supplier onboarding is advantageous.
• Good administrative, organisational and record-keeping skills.
• Proficient with Microsoft Office, especially Excel and Word.
• Strong communication and stakeholder engagement skills.
• Detail-oriented with ability to work to deadlines.
• Customer-focused with ability to work independently and in a team.

Responsibilities

• Support procurement activities in line with policies, processes and procedures.
• Provide administrative support throughout procurement and sourcing process.
• Assist with obtaining and collating quotations and information for procurement activities.
• Coordinate the onboarding of new suppliers, ensuring docs and approvals.
• Follow up with suppliers and internal stakeholders on missing docs and signatures.
• Maintain accurate supplier onboarding records and ensure timely completion.
• Maintain deviation registers and supporting documentation.
• Provide administrative support for B-BBEE audits and compliance requirements.
• Maintain contract and contract summary records and update management records.
• Assist with gathering information related to contract performance and renewals.
• Manage procurement-related queries and the Procurement mailbox.
• Prepare and maintain reports, spreadsheets and procurement documentation.
• Coordinate meetings and follow-ups; support stakeholder engagement.
• Provide general administrative support to the Procurement team.

Skills

Administrative skills

Organisational skills

Record-keeping

Communication

Stakeholder engagement

Attention to detail

Customer focus

Teamwork

Education

Matric/National Senior Certificate

Tools

Excel

Word

Microsoft Office

Job description

THE JOB AT A GLANCE

As the Procurement Administrator, reporting to the Procurement Manager, you will provide administrative and operational support across the procurement function. The role will support supplier onboarding, procurement activities, contract administration, B-BBEE compliance and general procurement administration, ensuring that processes are completed accurately and within agreed timelines.

Job Description

As the Procurement Administrator, reporting to the Procurement Manager, you will provide administrative and operational support across the procurement function. The role will support supplier onboarding, procurement activities, contract administration, B-BBEE compliance and general procurement administration, ensuring that processes are completed accurately and within agreed timelines.

WHAT WILL YOU DO?

Procurement

• Support the Procurement team with a range of procurement activities in line with established policies, processes and procedures.
• Provide administrative support throughout the procurement and sourcing process.
• Assist with obtaining and collating quotations and other information required for procurement activities.

Supplier Onboarding

• Coordinate the onboarding of new suppliers, ensuring that required documentation and approvals are obtained.
• Follow up with suppliers and internal stakeholders on outstanding documentation and signatures.
• Maintain accurate supplier onboarding records and ensure onboarding is completed within agreed service levels.
• Maintain relevant deviation registers and supporting documentation.

B-BBEE & Compliance

• Collect, maintain and update supplier B-BBEE certificates and supporting documentation.
• Maintain accurate B-BBEE information for procurement reporting and compliance purposes.
• Provide administrative support for B-BBEE audits and other procurement-related compliance requirements.

Contract Administration

• Maintain contract and contract summary records and ensure documentation is stored appropriately.
• Update contract management records and provide administrative support for contract management activities.
• Assist with gathering information relating to contract performance and renewals.

Administration & Stakeholder Support

• Manage and respond to procurement-related queries, including the Procurement mailbox.
• Prepare and maintain reports, spreadsheets, databases and other procurement documentation.
• Support stakeholder engagement by coordinating meetings, follow-ups and required actions.
• Provide general administrative support to the Procurement team.

WHAT WILL YOU GET IN RETURN?

We offer great opportunities for personal and professional development in a stable company that’s 133 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be part of a dedicated group of colleagues who value teamwork and collaboration.

Our Commitment to Transformation

In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Job Requirements

• Matric/National Senior Certificate.
• 1–3 years' experience in a procurement, purchasing or administrative environment.
• Experience in procurement administration and/or supplier onboarding will be advantageous.
• Good administrative, organisational and record-keeping skills.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Good communication and stakeholder engagement skills.
• Attention to detail and ability to work accurately within agreed timelines.
• Customer-focused approach with the ability to work independently and as part of a team.