Procurement Coordinator: Onboarding & Compliance

Rand Mutual - RMA; Parktown (NC); Hybrid; USD 15,000 - 22,000; Full time

Job summary

Rand Mutual Assurance is seeking a Procurement Administrator to provide admin and operational support across procurement. You will assist with supplier onboarding, contract administration, B-BBEE compliance and general procurement tasks to ensure timely and accurate delivery.

Reporting to the Procurement Manager, the role offers a hybrid work arrangement with a focus on process discipline, documentation accuracy and stakeholder collaboration within a 133-year-old company.

Qualifications

• Matric/National Senior Certificate is required.
• 1–3 years' experience in procurement/purchasing/admin.
• Experience in procurement admin and/or supplier onboarding is advantageous.
• Good administrative, organisational and record-keeping skills.
• Proficient with Microsoft Office, especially Excel and Word.
• Strong communication and stakeholder engagement skills.
• Detail-oriented with ability to work to deadlines.
• Customer-focused with ability to work independently and in a team.

Responsibilities

• Support procurement activities in line with policies, processes and procedures.
• Provide administrative support throughout procurement and sourcing process.
• Assist with obtaining and collating quotations and information for procurement activities.
• Coordinate the onboarding of new suppliers, ensuring docs and approvals.
• Follow up with suppliers and internal stakeholders on missing docs and signatures.
• Maintain accurate supplier onboarding records and ensure timely completion.
• Maintain deviation registers and supporting documentation.
• Provide administrative support for B-BBEE audits and compliance requirements.
• Maintain contract and contract summary records and update management records.
• Assist with gathering information related to contract performance and renewals.
• Manage procurement-related queries and the Procurement mailbox.
• Prepare and maintain reports, spreadsheets and procurement documentation.
• Coordinate meetings and follow-ups; support stakeholder engagement.
• Provide general administrative support to the Procurement team.

Skills

Administrative skills

Organisational skills

Record-keeping

Communication

Stakeholder engagement

Attention to detail

Customer focus

Teamwork

Education

Matric/National Senior Certificate

Tools

Excel

Word

Microsoft Office

Job description

Rand Mutual Assurance is seeking a Procurement Administrator to provide admin and operational support across procurement. You will assist with supplier onboarding, contract administration, B-BBEE compliance and general procurement tasks to ensure timely and accurate delivery.

Reporting to the Procurement Manager, the role offers a hybrid work arrangement with a focus on process discipline, documentation accuracy and stakeholder collaboration within a 133-year-old company.