Supply Chain Officer: Bid Contract Administration

Breede Valley Municipality; Worcester (MA); On-site; USD 23,000 - 30,000; Full time

Benefits offered by this job

Group Life Scheme

Pension Fund

Job summary

Breede Valley Municipality in Worcester is seeking a Supply Chain Management professional for permanent, full-time Contract Administration. You will manage contracts, tenders, and SLA performance, ensuring compliance with policy, regulations and governance frameworks.

The role requires a 3-year SCM qualification, strong MS Office skills, and experience in public procurement. Location is Worcester with a focus on risk, KPIs and stakeholder communication. Applications close soon.

Qualifications

• Minimum 3-year tertiary qualification in SCM/Logistics/Procurement.
• Computer literacy: MS Office.
• Good analytical, accounting and calculating skills.
• Knowledge of Local Government legislation.
• Valid Code B Driver’s Licence.
• 2 years relevant experience.
• Proficiency in at least two of the official languages of the Western Cape.

Responsibilities

• Implementing functional planning initiatives for the Section.
• Administer annual tenders, deviations, formal quotations and Contracts.
• Co-ordinate the performance of the service providers.
• Facilitate requests for variation and price adjustments.
• Facilitate extension or amendment of supply chain contracts.
• Attend Bid Specifications, Evaluation and Committee meetings.
• Administer all rental agreements and SLAs.
• Attend to Human Resources needs.
• Ensure compliance with relevant legislation.
• Mitigate risks in supply chain processes.
• Develop and attend to KPIs for the Section.
• Provide input into financial system processes in area of responsibility.
• Communicate with internal and external stakeholders.

Skills

Analytical skills

Communication

Stakeholder management

Education

Three-year tertiary qualification in SCM / Logistics / Procurement

Tools

MS Office

Job description

Breede Valley Municipality
2026/09/10 Worcester
Job Reference Number: FS/SCM01/0926
Department: Supply Chain Management
Business Unit
Industry: Government
Job Type: Permanent
Positions Available: 1
Salary: R373 227,17 - R484 471,85

(EXTERNAL ADVERTISEMENT) DIRECTORATE: FINANCIAL SERVICES DIVISION: SUPPLY CHAIN MANAGEMENT SECTION: PROCUREMENT LOCATION: WORCESTER SUPPLY CHAIN OFFICER: BID CONTRACT ADMINISTRATION (PERMANENT) BASIC SALARY: R 373 227.17 – R 484 471.85 per annum [T11] TOTAL COST TO COUNCIL: R 547 896 – R 692 141 per annum (Inclusive of Municipal benefits: Group Life Scheme, Pension Fund etc.) REF: FS/SCM01/09

Job Description
Job Purpose: Responsible for the management, co-ordination, facilitation and control in the applications and implementation of Contract Administration, supplier performance management and Service Level Agreements in accordance with laid down policies, procedures, regulations and the legislative framework governing public procurement.
Duties: Implementing functional planning initiatives for the Section.

• Providing input into the review of Contract Management policies, processes and procedures.


• Administer annual tenders, deviations, formal quotations and Contracts.


• Co-ordinate the performance of the service providers.


• Facilitate the requests for variation and price adjustments.


• Facilitate the process of extension or amendment of supply chain contracts.


• Serve as a member to Bid Specifications and Evaluation and Committee meetings, to familiarize with the content of each tender.


• Administer all rental agreements and SLAs.


• Attend to Human Resources needs.


• Ensure compliance with the relevant legislation.


• Ensure mitigation of risk associated with supply chain management processes.


• Developing and attending to key performance indicators for the Section.


• Providing input into financial system processes in area of responsibility.


• Communicate with internal and external stakeholders.


• Ensure that a well-designed vehicle is kept and maintained.


• Adhere to health and safety procedures in terms of the approved municipal Occupational Health and Safety Policy.

Job Requirements
Minimum Requirements

• A relevant 3-year Tertiary qualification, preferably in SCM / Logistics / Procurement


• Computer Literacy: MS Office


• Good analytical, accounting and calculating skills


• Knowledge of the Local Government legislations


• Valid Code B Driver’s License


• 2 years relevant experience


• Proficiency in at least two (2) of the three (3) official languages of the Western Cape

Preferred Requirements

• Relevant three (3) year tertiary qualification in fields related to Supply Chain Management, i.e., Procurement, Logistics, Economics, Public Finance and Administration or Financial Management (NQF Level 7)

Competencies: (For a detailed description of competencies, read competency level 2 from page 720/ 770 of the Competency Framework on our website / on this link- https://bvm.gov.za/download/municipal-staff-regulations-competency-framework/)

Core Professional Competencies: Oral Communication, Written Communication, Organizational Awareness, Problem Solving, Planning and Organizing.
Functional Competencies: Procurement and Tenders, Information Management, Task Management, Project Management, Financial Process Management.
Public Service Orientation Competencies: Interpersonal Relationships, Communication, Service Delivery Orientation.
Personal Competencies: Action and Outcome Orientation, Resilience, Ethics and Accountability.
Management/ Leadership Competencies: Impact and Influence, Team Orientation, Direction Setting, Coaching and Mentoring.

Protected Statements and Deadline

• The Municipality is an equal opportunity employer and as such will adhere to the requirements of the Employment Equity Act and its EE plan.


• For enquiries contact the Human Resources Office at 023 348 4961 or on email address: [e-mail]


• If you have not heard from us within sixty (60) days of the closing date, please accept that your application has been unsuccessful.


• All applications should reach us by 24 September 2026 at 14:00.


• The Municipality reserves its right not to make an appointment.