Procurement & Admin Assistant - Budget & PO Specialist

Warner Music Group; Miami (FL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Warner Music Group is seeking an efficient administrative professional to manage POs, vendor onboarding, and payment tracking across Marketing and A&R teams. You will support budget reporting and maintain contract archives, ensuring compliance and timely vendor payments.

The role emphasizes accuracy, routine transactional tasks, strong communication with internal teams, and comfort with ERP systems and Google Workspace. Hybrid work arrangement is available in this busy music-first environment.

Qualifications

• High-precision data entry and strong numerical auditing.
• Ability to perform routine daily and weekly transactional tasks.
• Comfort navigating corporate systems and ERP/finance software.
• Experience with Google Workspace and ERP tools preferred.

Responsibilities

• Raise, update, and manage Purchase Orders (POs) across Marketing, Regional Marketing, and A&R departments in accordance with corporate authority limits.
• Act as the primary liaison for new suppliers, agencies, and independent contractors through WMG’s vendor registration and compliance portal.
• Track invoice approvals and match invoices against open POs; liaise with Accounts Payable to resolve payment delays or vendor inquiries.
• Maintain up-to-date budget tracking and generate weekly/monthly spend reports to ensure alignment with approved budgets.
• Maintain organized digital archives of contracts, statements of work (SOWs), and financial records for audit compliance.
• Provide prompt and accurate support to internal and external inquiries; participate in external partner meetings as needed.

Skills

Attention to detail

Repetitive task management

Agility and problem solving

Clear communication

Tech literacy

Tools

SAP

Oracle

Coupa

Job description

Warner Music Group is seeking an efficient administrative professional to manage POs, vendor onboarding, and payment tracking across Marketing and A&R teams. You will support budget reporting and maintain contract archives, ensuring compliance and timely vendor payments.

The role emphasizes accuracy, routine transactional tasks, strong communication with internal teams, and comfort with ERP systems and Google Workspace. Hybrid work arrangement is available in this busy music-first environment.