Procore-Powered Document Control Specialist

ENTRUST Solutions Group, A Leidos Company; Waltham, Providence, Hartford (MA, RI, CT); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Competitive salary and comprehensive•

Paid time off

Retirement program with company match

Tuition reimbursement

Flexible work schedules

Job summary

ENTRUST Solutions Group, a Leidos company, seeks an experienced Document Controls Analyst to support document control processes across engineering and project environments. The role focuses on maintaining accurate documentation, supporting workflows, and ensuring compliance with company standards.

The ideal candidate will bring 5+ years of document controls experience with hands-on Procore experience, and be comfortable collaborating across multiple project teams to improve processes and system

Qualifications

• Bachelor's degree or equivalent combination of coursework and experience.
• 5+ years of document control experience in engineering, construction, utilities, energy, or other project-driven environments.
• Hands-on Procore experience required.
• Experience with PMIS platforms such as Procore, SharePoint, InEight or similar systems.
• Strong understanding of document lifecycle management, revision/version control, workflows, and records management.
• Experience working with engineering drawings and document numbering/naming conventions.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, reports, correspondence, and other project records.
• Utilize Procore to manage document workflows, file organization, revisions, version control, and project records.
• Support day-to-day document control activities across complex engineering and project teams.
• Review current document control processes and identify opportunities to improve consistency and efficiency.
• Coordinate with project managers, engineers, project controls, operations, and other stakeholders to ensure documentation is accurate and properly maintained.
• Assist with the configuration, maintenance, and ongoing support of document management and PMIS platforms.
• Maintain document naming conventions, revision histories, distribution records, and document lifecycle requirements.
• Help develop and update document control procedures, work instructions, and training materials.
• Support compliance with internal, client, and regulatory documentation requirements.
• Provide guidance and training to project team members on document control procedures and Procore usage.
• Monitor document status and develop reports to support project teams and leadership.

Skills

5+ years document controls experience

Strong communication & collaboration

Attention to detail

Microsoft Office proficiency

Power BI & Visio knowledge

Education

Bachelor's degree or equivalent

Tools

Procore

SharePoint

InEight

PMIS platforms

Job description

ENTRUST Solutions Group, a Leidos company, seeks an experienced Document Controls Analyst to support document control processes across engineering and project environments. The role focuses on maintaining accurate documentation, supporting workflows, and ensuring compliance with company standards.

The ideal candidate will bring 5+ years of document controls experience with hands-on Procore experience, and be comfortable collaborating across multiple project teams to improve processes and system