Document Controls Analyst

ENTRUST Solutions Group, A Leidos Company; Waltham, Providence, Hartford (MA, RI, CT); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Competitive salary and comprehensive•

Paid time off

Retirement program with company match

Tuition reimbursement

Flexible work schedules

Job summary

ENTRUST Solutions Group, a Leidos company, seeks an experienced Document Controls Analyst to support document control processes across engineering and project environments. The role focuses on maintaining accurate documentation, supporting workflows, and ensuring compliance with company standards.

The ideal candidate will bring 5+ years of document controls experience with hands-on Procore experience, and be comfortable collaborating across multiple project teams to improve processes and system

Qualifications

• Bachelor's degree or equivalent combination of coursework and experience.
• 5+ years of document control experience in engineering, construction, utilities, energy, or other project-driven environments.
• Hands-on Procore experience required.
• Experience with PMIS platforms such as Procore, SharePoint, InEight or similar systems.
• Strong understanding of document lifecycle management, revision/version control, workflows, and records management.
• Experience working with engineering drawings and document numbering/naming conventions.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, reports, correspondence, and other project records.
• Utilize Procore to manage document workflows, file organization, revisions, version control, and project records.
• Support day-to-day document control activities across complex engineering and project teams.
• Review current document control processes and identify opportunities to improve consistency and efficiency.
• Coordinate with project managers, engineers, project controls, operations, and other stakeholders to ensure documentation is accurate and properly maintained.
• Assist with the configuration, maintenance, and ongoing support of document management and PMIS platforms.
• Maintain document naming conventions, revision histories, distribution records, and document lifecycle requirements.
• Help develop and update document control procedures, work instructions, and training materials.
• Support compliance with internal, client, and regulatory documentation requirements.
• Provide guidance and training to project team members on document control procedures and Procore usage.
• Monitor document status and develop reports to support project teams and leadership.

Skills

5+ years document controls experience

Strong communication & collaboration

Attention to detail

Microsoft Office proficiency

Power BI & Visio knowledge

Education

Bachelor's degree or equivalent

Tools

Procore

SharePoint

InEight

PMIS platforms

Job description

We are seeking an experienced and proactive Document Controls Analyst to support document control processes across complex engineering and project environments. This position will be responsible for maintaining accurate project documentation, supporting document workflows, and helping ensure information is organized, accessible, and compliant with project and company standards.

The ideal candidate will have 5+ years of document controls experience and hands-on experience using Procore. This role is a great fit for someone who is comfortable working across multiple project teams, managing high volumes of documentation, and helping improve document control processes and system usage.

Responsibilities:

• Manage and maintain project documentation, including drawings, specifications, reports, correspondence, and other project records.
• Utilize Procore to manage document workflows, file organization, revisions, version control, and project records.
• Support day-to-day document control activities across complex engineering and project teams.
• Review current document control processes and identify opportunities to improve consistency and efficiency.
• Coordinate with project managers, engineers, project controls, operations, and other stakeholders to ensure documentation is accurate and properly maintained.
• Assist with the configuration, maintenance, and ongoing support of document management and PMIS platforms.
• Maintain document naming conventions, revision histories, distribution records, and document lifecycle requirements.
• Help develop and update document control procedures, work instructions, and training materials.
• Support compliance with internal, client, and regulatory documentation requirements.
• Provide guidance and training to project team members on document control procedures and Procore usage.
• Monitor document status and develop reports to support project teams and leadership.

Basic Qualifications:

• Bachelor's degree or a combination of college coursework and relevant professional experience.
• 5+ years of experience in document control, project documentation, or information management, preferably within engineering, construction, utilities, energy, or other project-driven environments.
• Hands-on Procore experience is required.
• Experience supporting document control systems and/or PMIS platforms such as Procore, SharePoint, InEight, or similar systems.
• Strong understanding of document lifecycle management, revision and version control, document workflows, and records management.
• Experience working with engineering drawings, project documentation, and document numbering/naming conventions preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and large volumes of documentation.
• Strong communication and collaboration skills with the ability to work effectively across project and functional teams.
• Proficiency with Microsoft Office applications; experience with Power BI and Visio is a plus.
• Ability to work independently while collaborating closely with project teams and stakeholders.

At ENTRUST Solutions Group, a Leidos company, we are driven by a commitment to innovation, technical excellence, and delivering the critical infrastructure that powers and connects communities. Together with Leidos, we are building a scaled, end-to-end energy and infrastructure organization focused on modernizing the grid, improving reliability, and helping utilities and network providers meet rising demand.
As an ENR top ranked firm, our team of more than 5,000 professionals brings deep technical expertise and advanced technology across electric, gas, and telecommunications infrastructure. We solve complex challenges for clients across North America and expanding markets, helping them strengthen reliability, expand capacity, and adapt to evolving infrastructure needs.
We foster a culture where innovation, collaboration, and continuous improvement are expected, and where people are empowered to challenge convention, think boldly, and make an impact. Whether you are looking to grow your expertise, lead transformative projects, or help shape the future of infrastructure, you will find opportunities to thrive here.
If you are ready to outthink the status quo, tackle meaningful challenges, and build what is next, we would love to hear from you.

What We Offer:

• A supportive and inclusive work environment that values diversity and encourages innovation.
• Opportunities for professional growth and career development.
• Competitive salary and comprehensive benefits package, including generous paid time off, retirement program with a company match, tuition reimbursement, and flexible work schedules.

Benefits & Salary:

• This position pays between $90,000 and $125,000 annually and is an exempt position.
• Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
• Full time employees are eligible to earn PTO hours.
• May be eligible for discretionary bonus as determined by the company.

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.