Procedure Scheduler

Poppy Bank; Phoenix (AZ); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical insurance – employer portion

Education reimbursement

Opportunities for advancement

Job summary

Heart One Associates, LLC in Phoenix, AZ, seeks a Medical Scheduler to coordinate and schedule surgical procedures, consultants and other cardiology testing. The role requires a High School Diploma and strong communication, organizational skills related to patient care.

You will verify insurance, obtain pre-authorizations, and maintain accurate documentation in eClinicalWorks while collaborating with cardiologists and staff to ensure smooth scheduling and quality patient care.

Qualifications

• High School Diploma or GED.
• Minimum 2 years medical practice experience preferred.
• Cardiology experience preferred.
• Proficiency in Microsoft Office, Word, Internet.
• Knowledge of HIPAA rules & regulations.

Responsibilities

• Coordinate and schedule cardiology procedures, tests, and consultations based on physician recommendations and patient preferences.
• Maintain patient records and documentation in charts for all patient care.
• Verify patient insurance eligibility and obtain necessary pre-authorizations.
• Input all patient data and keep up to date information on all patients.
• Communicate with patients to provide necessary information regarding scheduled procedures and preparation instructions.
• Coordinate scheduling with Cardiologists, APPs, and other healthcare professionals to optimize efficiency.

Skills

Verbal communication

Written communication

Organizational skills

HIPAA knowledge

Computer literacy

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Internet

Job description

• Location 9520 West Palm Lane,Suite 150-A,Phoenix, AZ, 85037,United States
• Job Category Medical Assistant, cardiology, Surgery
• Employee Type Full Time-Non-Exempt
• Required Degree High school
• Manage Others No

Position Summary: Coordinate and schedule appointments for surgical procedures, consultants and other cardiology testing.

Essential Duties and Responsibilities:

• Be positive, helpful, friendly, supportive, sincere, and genuine to all patients, physicians, and staff.
• Be attentive and responsive to doctors’ and/or practice administrator/team leader requests in a timely manner.
• Be punctual and regular in attendance.
• Follow all office policies and procedures.
• Make decisions that reflect the best interests of Heart One Associates and providing quality patient care.
• Maintain patient confidentiality as governed by the Health Information Portability and Accountability Act (HIPAA).
• Coordinate and schedule cardiology procedures, tests, and consultations based on physician recommendations and patient preferences.
• Maintain thorough and accurate documentation in charts for all correspondence involving patient care.
• Communicate with patients to provide necessary information regarding scheduled procedures, preparation instructions, and any pre-authorization requirements.
• Maintain accurate and up-to-date records of scheduled procedures, ensuring that all relevant information is documented in eClinicalWorks.
• Work closely with Cardiologists, APPs, and other healthcare professionals, both internal and external, to optimize scheduling efficiency and address any scheduling conflicts or concerns.
• Input all patient data and keep up to date information on all patients.
• Reschedule physician schedules as requested by practice manager/team leader.
• Verify patient insurance eligibility and coverage
• Obtain necessary pre-authorizations for scheduled cardiology procedures, ensuring compliance with any relevant requirements.
• Review schedules daily for corrections or gaps and ensure changes are made.
• Check messages regularly throughout the day. Messages should be accurate and thorough for physicians to review and assess.
• Serve as a point of contact for patients, addressing their inquiries, concerns, and providing support throughout the scheduling process.
• Stay informed about relevant healthcare regulations, policies, and guidelines to ensure compliance in scheduled practices.
• Other duties as assigned.

Requirements

Dress Code: Black Scrubs and closed toe shoes

Education and Experience

• High School Diploma or G.E.D
• Minimum 2- years medical practice experience preferred
• Cardiology experience preferred
• Working knowledge with computers
• Excellent verbal and written communication
• Excellent organizational skills
• Knowledge of HIPAA rules & regulations.
• Knowledge of diagnostic testing and procedures, preferred.
• Excellent verbal and writing communication skills.
• Knowledge of basic mathematics.
• Proficiency in Microsoft Office, Word, Internet.

Summary

Position Summary: Coordinate and schedule appointments for surgical procedures, consultants and other cardiology testing.

• Medical Insurance – portion paid by employer
• Education Reimbursement
• Opportunities for Advancement

Heart One Associate, LLC, is an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.