Probation Office Administrative Specialist

Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

NC Department of Adult Correction is seeking an Administrative Associate II to provide clerical support for the Judicial District 19A Office in Rowan County. The role involves front-line interactions with offenders and visitors, data entry in OPUS, and handling reports and correspondence.

The position emphasizes accurate record-keeping, timely communication, and coordination of schedules, ensuring efficient operation of the unit and district office.

Qualifications

• High school diploma or equivalent plus one year of relevant experience.
• Strong organizational and communication skills are required.
• Ability to use office technology and software to meet business needs.

Responsibilities

• Monitor waiting areas and direct inquiries to the appropriate staff.
• Answer phone calls and disseminate information to the right person.
• Enter and retrieve information in the OPUS system as needed.
• Type and edit reports, orders, and other documents.
• Record and transcribe minutes of meetings.
• Maintain staff monthly schedules and calendars.
• Conduct location equipment and supply inventory and order supplies.
• Assist staff with updating fact sheets.
• Prepare and compile monthly unit reports and logs.
• Compose and respond to daily emails.

Skills

Attention to Detail

Communication

Interpersonal Skills

Office Technology

Planning and Organizing Work

Team Work

Education

High school diploma or equivalent

One year office assistant/secretarial experience

Tools

OPUS system

Job description

NC Department of Adult Correction is seeking an Administrative Associate II to provide clerical support for the Judicial District 19A Office in Rowan County. The role involves front-line interactions with offenders and visitors, data entry in OPUS, and handling reports and correspondence.

The position emphasizes accurate record-keeping, timely communication, and coordination of schedules, ensuring efficient operation of the unit and district office.