Proactive Project & Office Coordinator

Kpffconsultingengineers; St. Louis (MO); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Health Savings Account

Dental and Vision Insurance

Flexible Spending Accounts

Employer-Paid Insurance

Employee Assistance Program

401(k) Retirement Plan

Paid Time Off

Paid Holidays

Paid Family Leave

Résumé du poste

KPFF is seeking an Office Administrator in St. Louis to support project coordination and office operations under the supervision of a project manager and principal.

The role emphasizes proactive, clear communication, multitasking, and problem-solving as you support meetings, travel, vendors, and daily facilities, ensuring a professional and welcoming environment. Ideal candidates have 2 years of admin experience, proficiency with Microsoft Office and collaboration tools, and a strong eye for

Qualifications

• 2 years of full-time Administrative experience with High School Diploma required.
• Must communicate clearly and professionally in all modes of communication.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with PDF management and organization.
• Familiar with InDesign.
• Competent with Microsoft Teams 365 and SharePoint.
• Competent with office machines and operations.
• Competent in proofreading and quality control.
• Positive attitude and ability to work in a collaborative team environment.
• Adapt quickly, identify and resolve problems.
• Strong attention to detail and time management.
• Ability to manage multiple priorities and recurring deadlines.
• A passion for continuous improvement.

Responsabilités

• The Office Administrator is part of an Administrative team reporting to the Reporting Center Principal.
• The ideal candidate desires to collaborate with a team, is highly organized, flexible with team needs, and has a history of providing excellent service.
• Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness.
• Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events.
• Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, and professional environment.
• Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed.
• Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders.
• Ability to facilitate meetings, document key information, and communicate action items and outcomes effectively.
• Professional Engineer Licensure Management.
• Occasional site visits to Matterport Scan.
• Other general office administration tasks as assigned.

Connaissances

Administrative experience

Clear communication

MS Office

PDF management

InDesign

Microsoft Teams

SharePoint

Office machines

Proofreading

Team collaboration

Adaptability

Time management

Multitasking

Continuous improvement

Formation

Bachelor's degree in Business Administration or related field

Outils

Microsoft Office Suite

InDesign

Microsoft Teams

SharePoint

Description du poste

KPFF is seeking an Office Administrator in St. Louis to support project coordination and office operations under the supervision of a project manager and principal.

The role emphasizes proactive, clear communication, multitasking, and problem-solving as you support meetings, travel, vendors, and daily facilities, ensuring a professional and welcoming environment. Ideal candidates have 2 years of admin experience, proficiency with Microsoft Office and collaboration tools, and a strong eye for