Proactive Office Manager: Showroom & Operations

Pro-Work; Sanford Farms (FL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Performance-based bonuses or incentiv

Professional development or training

Job summary

Pro Work is seeking an experienced Office Manager in Sanford, FL to oversee day-to-day office operations and support the team. This in-office, full-time role requires initiative and the ability to work independently while coordinating with project managers, designers, sales, and vendors.

You will manage schedules, communications, and records, assist with bookkeeping, and help maintain a welcoming showroom environment for clients and partners.

Qualifications

• 3+ years of experience in office management or similar role.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and follow through on commitments.
• Professional written and verbal communication with clients and vendors.

Responsibilities

• Manage daily office operations and administrative activities.
• Coordinate with project managers, designers, sales, field team, vendors, and leadership.
• Follow up with team members on tasks, deadlines, and commitments.
• Support the owner with delegated administrative and operational tasks.
• Coordinate schedules, meetings, appointments, and office activities.
• Communicate professionally with clients, vendors, subcontractors, and other business partners.
• Answer phones, respond to inquiries, and direct questions to the appropriate team member.
• Welcome clients and visitors and provide a professional showroom experience.
• Receive, organize, label, and distribute packages, documents, and materials.
• Maintain organized digital and physical records.
• Support bookkeeping and administrative processes, including organizing receipts and documentation.
• Maintain internal trackers, records, and systems.
• Identify issues and take initiative to resolve them.
• Support other office and administrative projects as needed.
• As showroom develops, help ensure office and showroom stay organized when team is off-site.

Skills

Organizational skills

Time management

Communication skills

Office software

Tools

Office software

Job description

Pro Work is seeking an experienced Office Manager in Sanford, FL to oversee day-to-day office operations and support the team. This in-office, full-time role requires initiative and the ability to work independently while coordinating with project managers, designers, sales, and vendors.

You will manage schedules, communications, and records, assist with bookkeeping, and help maintain a welcoming showroom environment for clients and partners.