Proactive Office Lead: Streamlining Operations & Teams

Dewberry; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Dewberry is seeking an Office Administrator for our Charlotte, NC office. You will serve as the backbone of the office, coordinating administrative tasks, supporting meetings, and ensuring efficient operations.

This role requires proactive problem solving, strong communication, and the ability to manage multiple priorities. The ideal candidate has 10+ years of experience in a professional setting, proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Access) and Adobe Acrobat, and a

Qualifications

• High school diploma is required, bachelor's degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast‑paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat.
• Ability to become proficient in company‑based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• This position requires flexibility to help the team respond to our clients' needs.
• The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.

Responsibilities

• Welcome visitors and ensure they are directed appropriately.
• Lead efforts to maintain a clean, organized, and welcoming office environment
• Support corporate meetings hosted in the Charlotte office.
• Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
• Prepare and format technical reports, memos, and specifications
• Manage mail distribution, office supplies, and inventory.
• Schedule meetings, arrange travel, and manage office logistics.
• Coordinate catering orders and meal setups.
• Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
• Exercise discretion, initiative, and sound judgment in alignment with company policies.
• Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
• Assist the Human Resources department with call center duties
• Perform other duties as assigned

Skills

Proactive

Forward thinking

MS Office proficiency

Time management

Organizational skills

Interpersonal skills

Communication skills

Education

High school diploma required

Bachelor's degree or equivalent experience preferred

Tools

Adobe Acrobat

Job description

Dewberry is seeking an Office Administrator for our Charlotte, NC office. You will serve as the backbone of the office, coordinating administrative tasks, supporting meetings, and ensuring efficient operations.

This role requires proactive problem solving, strong communication, and the ability to manage multiple priorities. The ideal candidate has 10+ years of experience in a professional setting, proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Access) and Adobe Acrobat, and a