Proactive Office & Facilities Coordinator | Employee-Owned

morrisonmaierle; Helena (MT); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

ESOP ownership

Health plan

Paid time off

Parental leave

Holidays

Floating holidays

401(k) matching

Life/AD&D insurance

Flexible work/life balance

Job summary

Morrison-Maierle in Helena, MT is seeking an Administrative Assistant/Facilities Coordinator to support daily office operations, manage facilities and fleet coordination, and provide exceptional service to employee-owners, clients, and vendors.

In this non-exempt, full-time role, you will coordinate meetings, maintain records, handle front desk duties, and assist with print room operations, while contributing to a welcoming, efficient workplace.

Qualifications

• 5+ years of office administration, facilities coordination, or similar experience preferred.
• Administrative support experience within an engineering, architecture, or professional services firm preferred.
• Associate degree in business, administration, or related field preferred.

Responsibilities

• Support daily office operations using Microsoft Office applications and Microsoft Dynamics CRM.
• Maintain project information, client records, and administrative documentation.
• Coordinate company vehicle maintenance, building services, repairs, and vendor relationships.
• Serve as the primary front desk contact, welcoming visitors and providing exceptional service to employee-owners, clients, and vendors.
• Order office supplies and equipment, process invoices, and support general office administration.
• Coordinate meetings, events, mail distribution, and special projects.
• Maintain professional common areas and support a safe, organized workplace environment.
• Assist with print room operations, including copying, binding, and equipment troubleshooting.

Skills

Office administration

Facilities coordination

Administrative support

Microsoft Office

Microsoft Dynamics CRM

Driver's license

Education

Associate degree in business/administration

Tools

Microsoft Dynamics CRM

Microsoft Office

Job description

Morrison-Maierle in Helena, MT is seeking an Administrative Assistant/Facilities Coordinator to support daily office operations, manage facilities and fleet coordination, and provide exceptional service to employee-owners, clients, and vendors.

In this non-exempt, full-time role, you will coordinate meetings, maintain records, handle front desk duties, and assist with print room operations, while contributing to a welcoming, efficient workplace.