Office Administrator & HR Onboarding Specialist

COP Construction LLC; Billings (MT); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Job summary

COP Construction LLC is seeking a highly organized Office Administrator to support our Montana office and act as a key resource for employees, visitors, and company operations. This role spans office operations, recruiting onboarding coordination, training support, and marketing initiatives in a fast-paced environment.

The ideal candidate is detail-oriented, professional, adaptable, and service-minded, capable of managing multiple priorities with confidentiality and a positive attitude.

Qualifications

• 2+ years of experience in office administration or a related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams).
• Ability to learn and adapt to new software and systems.
• Valid driver','s license and reliable transportation.
• Ability to pass pre-employment and random drug screenings.

Responsibilities

• Assist with applicant tracking and communication between candidates and hiring managers.
• Coordinate onboarding procedures, including paperwork, orientation, and training coordination.
• Track and schedule employee training and maintain training records.
• Organize PPE and company uniforms inventory.
• Update policies, manuals, and onboarding materials.
• Support marketing and communications projects and events.

Skills

Organization

Communication

Attention to detail

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

COP Construction LLC is seeking a highly organized Office Administrator to support our Montana office and act as a key resource for employees, visitors, and company operations. This role spans office operations, recruiting onboarding coordination, training support, and marketing initiatives in a fast-paced environment.

The ideal candidate is detail-oriented, professional, adaptable, and service-minded, capable of managing multiple priorities with confidentiality and a positive attitude.