Proactive Office Coordinator: Front Desk & Admin

EQV Group; Oklahoma City (OK); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Employer-paid life insurance

401(k) retirement plan with company-m归

Job summary

EQV Group is seeking an organized Office Coordinator in Oklahoma City to manage front desk, mail, and document workflow. You will coordinate conference rooms, support accounting staff, and liaise with field personnel to maintain an efficient office.

The role requires strong communication, confidentiality, and a proactive, service-oriented attitude to keep the office welcoming and well-run.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Strong organizational and communication skills, with attention to detail.
• Proficiency in Microsoft Office and document management tools.

Responsibilities

• Serve as the first point of contact for visitors and calls, ensuring a professional environment.
• Manage mail, packages, and document scanning/filing per retention policies.
• Coordinate office vendors, supplies, and conference room scheduling.
• Support accounting and field personnel with routine administrative tasks.
• Handle confidential information with discretion and professionalism.

Skills

Organization

Communication

MS Office

Multitasking

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Adobe Acrobat

SharePoint

DocuSign

Microsoft Teams

Job description

EQV Group is seeking an organized Office Coordinator in Oklahoma City to manage front desk, mail, and document workflow. You will coordinate conference rooms, support accounting staff, and liaise with field personnel to maintain an efficient office.

The role requires strong communication, confidentiality, and a proactive, service-oriented attitude to keep the office welcoming and well-run.