Proactive Front Desk & Office Operations Coordinator

McMillen Inc.; Boise (ID); On-site; USD 28,000 - 34,000; Full time

Job summary

McMillen Inc. in Boise, Idaho, is seeking a proactive Front Desk Receptionist to support front desk duties, project tasks, and general office administration. You will greet visitors, answer calls, maintain a tidy reception, and assist with scheduling meetings and travel as needed.

The ideal candidate is organized, professional, and eager to jump in wherever needed to keep operations running smoothly. This role requires strong communication and discretion handling confidential information.

Qualifications

• High school diploma or equivalent.
• Associate's or Bachelor's degree preferred.
• 3-5 years in administrative, office, or receptionist roles.
• Proficiency with Microsoft Office Suite and general office equipment.
• Experience with meeting planning and travel/logistics preferred.
• Excellent verbal and written communication skills.
• Editing, formatting, and proofreading skills are preferred.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Positive attitude and a team-oriented approach.
• Self-motivated and driven with initiative.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls.
• Maintain a tidy and organized reception area.
• Receive, sort, and distribute daily mail and deliveries.
• Manage visitor logs and issue badges when necessary.
• Assist with scheduling meetings, appointments, and conference rooms.
• Prepare and edit correspondence, reports, and documents.
• Maintain office supplies inventory and place orders as needed.
• Support internal communications and coordinate office activities.
• Handle data entry, filing, and record-keeping.
• Assist with travel arrangements as-needed.
• Provide administrative support to management and other team members.
• Help onboard new employees (workstation setup, access cards, etc.).
• Liaise with building management and vendors for maintenance requests.
• Ensure compliance with office safety and security procedures.

Skills

Communication

Organization

Multitasking

Professional demeanor

Discretion

Meeting planning

Travel logistics

Teamwork

Self-motivated

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

McMillen Inc. in Boise, Idaho, is seeking a proactive Front Desk Receptionist to support front desk duties, project tasks, and general office administration. You will greet visitors, answer calls, maintain a tidy reception, and assist with scheduling meetings and travel as needed.

The ideal candidate is organized, professional, and eager to jump in wherever needed to keep operations running smoothly. This role requires strong communication and discretion handling confidential information.