Front Desk & Office Operations Specialist

McMillen; Boise (ID); On-site; USD 28,000 - 34,000; Full time

Job summary

McMillen in Boise, Idaho seeks a proactive administrative professional to handle front desk duties, project support tasks, and general office administration. You will be organized, professional, and eager to jump in wherever needed to keep operations running smoothly.

Responsibilities include greeting visitors, answering calls, scheduling meetings, coordinating travel, and supporting management and team members. This on-site role requires teamwork, discretion, and strong communication skills.

Qualifications

• High school diploma or equivalent.
• Associate’s or Bachelor’s degree preferred.
• 3-5 years in administrative, office, or receptionist role.
• Proficiency with Microsoft Office Suite and office equipment.
• Strong verbal and written communication skills.
• Editing, formatting, and proofreading skills are preferred.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Positive attitude and a team-oriented approach.
• Self-motivated and driven with ability to anticipate work needs and follow through with minimum direction.

Responsibilities

• Greet visitors professionally and direct calls.
• Answer, screen, and route incoming calls.
• Maintain a tidy reception and organize mail.
• Receive, sort, and distribute daily mail and deliveries.
• Manage visitor logs and issue badges when necessary.
• Assist with scheduling meetings, appointments, and conference rooms.
• Prepare and edit correspondence, reports, and documents.
• Maintain office supplies inventory and place orders as needed.
• Support internal communications and coordinate office activities.
• Handle data entry, filing, and record-keeping.
• Assist with travel arrangements as-needed.
• Provide administrative support to management and other team members.
• Help onboard new employees (workstation setup, access cards, etc.).
• Liaise with building management and vendors for maintenance requests.
• Ensure compliance with office safety and security procedures.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Multitasking

Attention to detail

Discretion with confidential info

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Office equipment

Job description

McMillen in Boise, Idaho seeks a proactive administrative professional to handle front desk duties, project support tasks, and general office administration. You will be organized, professional, and eager to jump in wherever needed to keep operations running smoothly.

Responsibilities include greeting visitors, answering calls, scheduling meetings, coordinating travel, and supporting management and team members. This on-site role requires teamwork, discretion, and strong communication skills.