Proactive Executive Assistant (In-Office, Temp-to-Perm)

Phaxis; New York (NY); On-site; USD 41,000 - 44,000; Full time

Job summary

Phaxis is seeking an Executive Administrative Assistant to support C-level personnel in our Bronx, NY office. This temporary-to-permanent role is in-office from 9 to 5, Monday through Friday, with hourly pay of $30-$32.

You will manage calendars, prepare documents, handle calls, and coordinate across teams. The ideal candidate has 2+ years of administrative experience, strong Word/Excel skills, and a proactive, detail-oriented demeanor.

Qualifications

• 2+ years of administrative assistant or related office experience.
• Strong Microsoft Word and Excel skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and proofreading skills.
• Friendly, professional, and positive attitude.
• Dependable and punctual.
• Proactive with the ability to take initiative.
• Strong communication and interpersonal skills.
• Team player who can work effectively with executives and staff.

Responsibilities

• Provide administrative support to executives.
• Will drop something off in Brooklyn every other week at another office.
• Maintain calendars and schedule meetings and appointments.
• Answer and direct incoming phone calls.
• Prepare, proofread, and format documents and correspondence.
• Perform filing, recordkeeping, and general office duties.
• Assist with Microsoft Word and Excel projects.
• Manage multiple priorities and deadlines.
• Take initiative and assist with additional projects and duties as needed.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Multitasking

Attention to detail

Communication skills

Interpersonal skills

Team collaboration

Tools

Microsoft Office

Job description

Phaxis is seeking an Executive Administrative Assistant to support C-level personnel in our Bronx, NY office. This temporary-to-permanent role is in-office from 9 to 5, Monday through Friday, with hourly pay of $30-$32.

You will manage calendars, prepare documents, handle calls, and coordinate across teams. The ideal candidate has 2+ years of administrative experience, strong Word/Excel skills, and a proactive, detail-oriented demeanor.