Proactive Executive Assistant for Complex Calendars

Free People; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Employee discounts

Retirement savings plan

Job summary

Free People in Philadelphia, PA is seeking an Executive Assistant to support an executive with day-to-day operations and to assist surrounding teams. The role demands strong executive support, calendar management, travel planning (domestic and international), expense processing, and creation of polished PowerPoint decks.

A proactive, self-directed approach and discretion are essential for success. You will coordinate meetings, work with cross-functional teams and vendors, and help keep

Qualifications

• 1-3 years of Administrative or Executive Assistant experience.
• Excellent communication skills.
• Strong Leadership skills.
• Efficient multi-tasker.
• Confidentiality.
• Collaborative-outgoing.
• Pro-active.
• Creative thinker.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Plan travel (domestic & international flights, hotels, and car transportation).
• Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.
• Prepare, edit, review PowerPoint slide decks.
• Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events.
• Building strong relationships with cross functional teams and external stakeholders.
• Being resourceful in fast-paced environments and adapting quickly to evolving priorities.
• Ensuring smooth day-to-day operations to allow executives to focus their day on their strategic priorities.
• Help manage the building (coordinate building problems and needs w/ facilities team, schedule labor etc.)

Skills

Excellent communication

Leadership

Multitasking

Confidentiality

Collaborative

Proactive

Creative thinking

EA experience 1-3 yrs

Job description

Free People in Philadelphia, PA is seeking an Executive Assistant to support an executive with day-to-day operations and to assist surrounding teams. The role demands strong executive support, calendar management, travel planning (domestic and international), expense processing, and creation of polished PowerPoint decks.

A proactive, self-directed approach and discretion are essential for success. You will coordinate meetings, work with cross-functional teams and vendors, and help keep