Free People Executive Assistant

Free People; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Employee discounts

Retirement savings plan

Job summary

Free People in Philadelphia, PA is seeking an Executive Assistant to support an executive with day-to-day operations and to assist surrounding teams. The role demands strong executive support, calendar management, travel planning (domestic and international), expense processing, and creation of polished PowerPoint decks.

A proactive, self-directed approach and discretion are essential for success. You will coordinate meetings, work with cross-functional teams and vendors, and help keep

Qualifications

• 1-3 years of Administrative or Executive Assistant experience.
• Excellent communication skills.
• Strong Leadership skills.
• Efficient multi-tasker.
• Confidentiality.
• Collaborative-outgoing.
• Pro-active.
• Creative thinker.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Plan travel (domestic & international flights, hotels, and car transportation).
• Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.
• Prepare, edit, review PowerPoint slide decks.
• Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events.
• Building strong relationships with cross functional teams and external stakeholders.
• Being resourceful in fast-paced environments and adapting quickly to evolving priorities.
• Ensuring smooth day-to-day operations to allow executives to focus their day on their strategic priorities.
• Help manage the building (coordinate building problems and needs w/ facilities team, schedule labor etc.)

Skills

Excellent communication

Leadership

Multitasking

Confidentiality

Collaborative

Proactive

Creative thinking

EA experience 1-3 yrs

Job description

Role Summary

Free People is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them. A strong foundation in executive support, a proactive attitude and the ability to manage constantly shifting priorities and calendars is required. The individual must have a self-directed, solutions-oriented mindset, with the ability to manage their time and prioritize assignments efficiently.

A variety of administrative duties will be performed specifically: organizing multiple complex calendars and prioritizing conflicts throughout the day, planning travel (domestic and international), processing expenses, managing meeting rooms, working with outside vendors and maintaining confidential information.

Role Responsibilities

• Manage complex calendars and coordinate meetings.

• Plan travel (domestic & international flights, hotels, and car transportation).

• Process expenses and ensure appropriate spending and allocation based on the most recent URBN Travel and Expense Policy.

• Prepare, edit, review PowerPoint slide decks.

• Coordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. (all company meetings, special presentations etc)

• Building strong relationships with cross functional teams and external stakeholders.

• Being resourceful in fast-paced environments and adapting quickly to evolving priorities.

• Ensuring smooth day-to-day operations to allow executives to focus their day on their strategic priorities.

• Help manage the building (coordinate building problems and needs w/ facilities team, schedule labor etc.)

Role Qualifications

• 1-3 years of Administrative or Executive Assistant experience

• Excellent communication skills

• Strong Leadership skills

• Efficient multi-tasker

• Confidentiality

• Collaborative-outgoing

• Pro-active

• Creative thinker

• Location: Philadelphia, PA

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.