Executive Assistant & Admin Coordinator

Jobs for Humanity; Pennsylvania; On-site; USD 42,000 - 62,000; Full time

Job summary

Jobs for Humanity is seeking a highly organized Personal Assistant to support our executive team in Pennsylvania. This role focuses on managing calendars, handling correspondence, and coordinating travel and meetings to keep daily operations running smoothly.

The ideal candidate will have office experience, strong data entry skills, and proficiency with Microsoft Office and Google Workspace. You will work independently with discretion and demonstrate initiative in a dynamic environment.

Qualifications

• Experience providing administrative support in an office setting.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficient typing with high accuracy.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage and maintain executive calendars, organise appointments, meetings, and travel arrangements
• Handle incoming correspondence, emails, and phone calls with professionalism
• Perform data entry tasks accurately and efficiently using specialised databases
• Assist with general administrative tasks including filing, photocopying, and organising office supplies
• Maintain confidentiality of sensitive information at all times
• Support with project coordination and follow-up on various assignments as required

Skills

Organizational skills

Office experience

Time management

Communication skills

Independent work

Typing speed

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Jobs for Humanity is seeking a highly organized Personal Assistant to support our executive team in Pennsylvania. This role focuses on managing calendars, handling correspondence, and coordinating travel and meetings to keep daily operations running smoothly.

The ideal candidate will have office experience, strong data entry skills, and proficiency with Microsoft Office and Google Workspace. You will work independently with discretion and demonstrate initiative in a dynamic environment.