Proactive Executive Assistant for a Multi-Entity Leader

itworks; Bradenton, Sarasota (FL, FL); On-site; USD 55,000 - 60,000; Full time

Job summary

Impact Professionals seeks a highly organized Executive Assistant to support a fast-paced entrepreneur leading multiple businesses and family priorities. 80% Executive & Business Support, 20% Personal & Lifestyle Support.

Responsibilities include calendar control across priorities, inbox management, meeting coordination, and project tracking. Travel logistics and personal support are also part of the role, with Bradenton, FL as the base.

Qualifications

• Excellent organizational and time-management skills.
• Proactive temperament with ability to anticipate needs.
• Strong written and verbal communication with confidentiality.
• Comfortable handling multiple priorities and fast-paced environment.

Responsibilities

• Own and optimize calendar management across multiple priorities.
• Coordinate meetings, calls, and events with precision.
• Organize inboxes, draft responses, and manage follow-ups.
• Track tasks and deadlines across businesses and ensure follow-through.
• Assist in launching new ventures and non-profits.
• Plan and coordinate business travel and logistics.

Skills

Highly organized

Proactive

Strong communicator

Handling confidential information

Tech-savvy

Slack

Google Workspace

Social Media Accounts

Tools

Slack

Google Workspace

Job description

Impact Professionals seeks a highly organized Executive Assistant to support a fast-paced entrepreneur leading multiple businesses and family priorities. 80% Executive & Business Support, 20% Personal & Lifestyle Support.

Responsibilities include calendar control across priorities, inbox management, meeting coordination, and project tracking. Travel logistics and personal support are also part of the role, with Bradenton, FL as the base.