Executive Assistant

Talentify; Town of Florida (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Impact Professionals seeks a highly organized Executive Assistant to support a fast-paced entrepreneur leading multiple businesses, investments, and family priorities. This role includes 80% executive support and 20% personal tasks, traveling occasionally to handle logistics and real estate activities in Florida.

You will coordinate calendars, arrange meetings, manage communications, and ensure projects move forward with minimal supervision.

Qualifications

• Highly organized with strong attention to detail.
• Proactive - anticipates needs before being asked.
• Clear, concise, professional communication.

Responsibilities

• Executive Support: manage calendars, coordinate meetings, draft responses.
• Operations & Project Coordination: track tasks, deadlines, and initiatives; launch new ventures.
• Travel & Logistics: plan and coordinate business/personal travel; contingency planning.
• Personal Support: run high-level errands, organize documents, assist with finances.

Skills

Highly organized

Proactive

Strong communicator

Integrity

Multitasking

Tech-savvy

Growth-minded

Tools

Slack

Google Workspace

Task/project tools

Social Media Accounts

Job description

About the Organizations

Impact Professionals Mission

At Impact Professionals we offer content for entrepreneurs that is original, authentic, purposeful & Fun. We are on a mission to empower people to unlock their purpose, dreams and potential. Impact Professionals is a dynamic growth platform created to help solopreneurs succeed. Every offering on our platform, from expertly developed courses to expert insights, is built to tackle the real challenges solopreneurs face, providing the support and resources that drive true business growth.

Pentecost Group Mission

Pentecost Group exists to challenge the status quo and empower people to live the life of their dreams. We empower individuals to realize their dreams and live the life they’ve always wanted.

About the Role

We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support a fast-paced entrepreneur leading multiple businesses, investments, and family priorities.
80% Executive & Business Support
20% Personal & Lifestyle Support

Who You’ll Support

• Owner & President of Impact Professionals
• Leader in a global direct selling organization
• Senior Executive in a multi-entity business group
• Active in national policy and leadership initiatives
• Real estate investor (Anna Maria Island property)
• Husband and father of two

What Success Looks Like

• Calendar is organized, optimized, and conflict-free
• Key priorities are tracked and followed through consistently
• Projects move forward without constant oversight
• Communication is streamlined and intentional
• Travel and logistics run seamlessly
• Physical and digital environments are organized and efficient

Key Responsibilities

Executive Support

• Own and optimize calendar management across multiple priorities
• Coordinate meetings, calls, and events with precision
• Act as a facilitator for time, communication, and priorities
• Organize inboxes, flag key items, and assist with responses (including drafting from dictation)
• Prepare agendas, notes, and follow-ups to ensure execution

Operations & Project Coordination

• Track tasks, deadlines, and key initiatives across businesses
• Ensure follow-through from team members and partners
• Organize and manage ongoing and new projects
• Assist in launching new businesses and non-profits
• Create systems to improve efficiency and reduce chaos

Travel & Logistics

• Plan and coordinate business and personal travel
• Occasionally travel alongside for support (rare but important)
• Ensure seamless itineraries and contingency planning

Personal Support (20%)

• Run high-level errands (Bradenton, Sarasota, Anna Maria Island)
• Gift sourcing and coordination
• Schedule personal appointments and logistics
• Assist with rental property coordination and vendor communication
• Support organization of documents, finances, and tax preparation (with professionals)

Environment & Organization

• Help physically organize office and workspace
• Create systems for both digital and physical organization
• Bring structure to workflows and daily operations

Ideal Candidate

• Highly organized with strong attention to detail
• Proactive - anticipates needs before being asked
• Strong communicator (clear, concise, professional)
• High integrity and ability to handle confidential information
• Comfortable managing multiple moving pieces simultaneously
• Solutions-oriented and resourceful
• Tech-savvy (Slack, Google Workspace, task/project tools, Social Media Accounts)
• Growth-minded and excited about increasing responsibility over time

Values Alignment

• Faith-driven (Christian values)
• Mission-oriented and purpose-driven
• Aligned with conservative principles and engaged citizenship
• Committed to excellence, integrity, and service

Compensation

• Base salary: $55,000
• Performance-based bonus: up to $5,000 annually
• Total compensation: $55,000 - $60,000+

Who This Role Is NOT For

• Someone who waits to be told what to do
• Someone who struggles with follow-through
• Someone uncomfortable with a fast-paced, ever-changing environment
• Someone prefers rigid structure