Proactive EA & Project Lead (Part-Time, AI-Driven)

Coury; Brea (CA); On-site; USD 28,000 - 30,000; Part time

Job summary

Coury is seeking a highly organized Executive Assistant & Project Coordinator in Brea, CA. The role supports company owners with administrative tasks, research, and various projects, requiring initiative and effective communication.

The candidate should be adept at using AI tools to streamline workflows, organize records, and manage confidential information, while coordinating multiple priorities with minimal direction.

Qualifications

• Previous experience as executive assistant or in administrative roles preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Resourceful, proactive and able to work independently.
• Capable of managing multiple deadlines and priorities.
• Proficient with Microsoft Office applications and willingness to learn new software.
• Experience with AI tools and applying AI to daily tasks.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Create presentations, slide decks, spreadsheets, and documents.
• Conduct research and support company projects and new clinic location setups.
• Organize tasks, track deadlines, and coordinate projects.
• Maintain accuracy while handling multiple priorities and confidential information.
• Communicate professionally with internal and external contacts.
• Identify problems, propose solutions, and take initiative without constant direction.
• Leverage AI tools to improve productivity and workflows.

Skills

Calendar management

Communication

Multitasking

Microsoft Office

AI tools

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Coury is seeking a highly organized Executive Assistant & Project Coordinator in Brea, CA. The role supports company owners with administrative tasks, research, and various projects, requiring initiative and effective communication.

The candidate should be adept at using AI tools to streamline workflows, organize records, and manage confidential information, while coordinating multiple priorities with minimal direction.