Executive Assistant & Project Coordinator

Coury & Buehler Physical Therapy; Brea (CA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

PTO

401(k) with company matching

Sick time

Job summary

Coury & Buehler Physical Therapy in Brea, CA, is seeking an Executive Assistant to support the owners with administrative tasks, research, and various projects. The role requires being highly organized, proactive, and capable of managing multiple priorities with minimal direction.

The position is part-time (25–30 hours per week) with hourly pay of $20–$22, depending on experience. Proficiency in Microsoft Office and AI tools is valued, along with strong communication and discretion.

Qualifications

• Previous EA or administrative experience preferred.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication.
• Proactive, independent work ethic with follow-through.
• Ability to learn new software and AI tools.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Create presentations and business documents.
• Conduct research and support company projects.
• Coordinate tasks, deadlines, and follow-through.
• Utilize AI tools to improve productivity.
• Maintain confidential information and organized records.
• Communicate professionally with internal and external contacts.

Skills

Executive Assistant

Organizational skills

Time management

Communication

Microsoft Office

AI proficiency

Research

Travel arrangements

Tools

PowerPoint

Excel

Outlook

Job description

Description

Executive Assistant & Project coordinator

Status: Part-Time (25-30 hours/week, Monday-Friday)

Pay: $20.00- $22.00/hour, depending on experience

Benefits: Employees working 30 or more hours per week are eligible for health, dental, and vision insurance, paid holidays, PTO, and 401(k) with company matching. Employees working fewer than 30 hours per week are eligible for sick time only

Location: Brea, CA

About the Role

We are seeking a highly organized, resourceful, and proactive Executive Assistant to support our company owners with administrative tasks, research, and various projects. The ideal candidate can manage multiple priorities, communicate effectively, work independently, and follow tasks through to completion with minimal direction.

We are looking for a natural problem-solver who takes initiative, embraces technology and AI, and continually looks for smarter ways to work.

Job Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Create presentations, PowerPoint slide decks, spreadsheets, and business documents.
• Conduct research and assist with company projects and new clinic location setups.
• Organize tasks, track deadlines, coordinate projects, and ensure follow-through.
• Manage competing priorities while maintaining accuracy and attention to detail.
• Communicate professionally and proactively with internal and external contacts.
• Identify problems, find solutions, and take initiative without constant direction.
• Utilize AI tools to improve productivity, streamline workflows, and support research and communication.
• Maintain organized records and handle confidential information appropriately.

Job Requirements

• Previous experience in an executive assistant, administrative, or similar role preferred.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• Resourceful, proactive, and able to work independently.
• Strong follow-through and the ability to manage competing deadlines.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Comfortable learning new software and navigating multiple technology platforms.
• Strong AI proficiency, including effective prompt writing and the ability to apply AI tools to everyday business tasks.
• Sound judgment, attention to detail, and discretion with confidential information.

Technology & AI Proficiency

AI and technology are important to this role. Candidates should be comfortable using AI tools to improve efficiency, support research and writing, organize information, and streamline administrative processes. The ability to create effective prompts, evaluate AI-generated results for accuracy, and use technology to identify smarter ways of working is essential.

Resourcefulness is our number one priority. We want someone who takes ownership, anticipates needs, solves problems, and gets things done without needing constant direction. The right candidate is organized, adaptable, an excellent communicator, and always looking for ways to work smarter and more efficiently.