Proactive EA for Sales & Client Experience

Zohorecruit; New York, Northern (NY, KY); Hybrid; USD 28,000 - 48,000; Part time

Job summary

Zohorecruit seeks a proactive, organized virtual assistant to act as a right hand for sales, client relationships, and day-to-day execution. You will make data fun, approachable, and human, building relationships with agencies and brands through creative outreach and memorable experiences.

The role focuses on keeping contact lists clean, calendars organized, invitations accurate, and events running smoothly while supporting growth and proactive thinking. Flexible, part-time hours in ET.

Qualifications

• Excellent written and spoken English.
• Advanced Google Sheets skills.
• Calendar and scheduling management.
• Excellent attention to detail.
• Experience working with contact lists and data.
• Strong organizational and project-management skills.

Responsibilities

• Managing, cleaning, and organizing large client and prospect contact lists.
• Researching agency, brand, and industry contacts.
• Keeping contact information accurate and up to date.
• Creating and maintaining organized Google Sheets.
• Preparing client invitations and managing distribution lists.
• Coordinating client events and experiences.
• Managing guest lists, RSVPs, reminders, and event follow-up.
• Drafting warm, natural emails, invitations, and communications that sound human—not overly salesy.
• Managing calendars, scheduling, and meeting coordination.
• Tracking sales follow-ups and outstanding action items.
• Helping organize prospecting and client outreach.
• Keeping projects moving and making sure nothing falls through the cracks.
• Supporting creative ideas for client engagement and relationship building.
• Anticipating what I’ll need next and proactively helping me stay ahead.

Skills

Excellent English

Google Sheets

Calendar management

Attention to detail

Data management

Organization

Tools

CRM

Canva

Job description

Zohorecruit seeks a proactive, organized virtual assistant to act as a right hand for sales, client relationships, and day-to-day execution. You will make data fun, approachable, and human, building relationships with agencies and brands through creative outreach and memorable experiences.

The role focuses on keeping contact lists clean, calendars organized, invitations accurate, and events running smoothly while supporting growth and proactive thinking. Flexible, part-time hours in ET.