Administrative Operations Lead — Office & Projects

Soltesz; Lanham (MD); On-site; USD 25,000 - 35,000; Full time

Job summary

Soltesz in Lanham, MD is seeking an experienced Office Manager to oversee administrative operations of our Lanham office. This role leads administrative support, coordinates day-to-day office functions, and provides operational assistance to office leadership and staff.

The successful candidate will be highly organized, dependable, and comfortable managing a broad range of administrative, financial coordination, and office support responsibilities.

Qualifications

• At least five years of administrative or office management experience.
• High school diploma or equivalent.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to prioritize competing responsibilities and work independently.
• Experience with project accounting or professional services software is helpful but not required.

Responsibilities

• Provide administrative coverage and direct support to staff
• Manage office supplies, equipment, furniture, and shared workplace resources
• Coordinate internal meetings, luncheons, and office events
• Oversee incoming, outgoing, and interoffice mail
• Establish and maintain organized electronic and physical filing systems
• Prepare correspondence, meeting minutes, contracts, project documents, and other business materials
• Support the administrative setup of new projects
• Maintain calendars and coordinate meetings for office leadership and staff
• Provide administrative support for local marketing and promotional activities as needed
• Assist with accounts receivable follow-up, accounts payable processes, and project billing documentation
• Maintain accurate records related to authorized office expenditures and petty cash
• Complete special projects and other administrative assignments as needed

Skills

Administrative experience

Office coordination

Independent worker

Discretion with confidential info

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Soltesz in Lanham, MD is seeking an experienced Office Manager to oversee administrative operations of our Lanham office. This role leads administrative support, coordinates day-to-day office functions, and provides operational assistance to office leadership and staff.

The successful candidate will be highly organized, dependable, and comfortable managing a broad range of administrative, financial coordination, and office support responsibilities.