Go-To Administrative Pro for Fast-Paced Ops

Sol-Up; Las Vegas (NV); On-site; USD 42,000 - 48,000; Full time

Job summary

Sol-Up is seeking an Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. You will be a reliable, proactive resource for leadership and multiple departments in a fast-paced environment.

The role involves managing calendars, scheduling, document preparation, and coordinating travel. You’ll assist with HR, Sales, Accounting, and other teams while handling confidential information with discretion.

Qualifications

• 2+ years of administrative, office support, or executive assistant experience preferred.
• Strong organizational, time-management, multitasking, and communication skills.
• Detail-oriented with strong accuracy and follow-through.
• Proficient in Microsoft Office, Google Workspace, Excel, PowerPoint, DocuSign, Dropbox, and similar business applications.
• Proficient Mac user and comfortable learning new software and systems.
• Ability to work independently, prioritize multiple tasks, meet deadlines, and collaborate across departments.
• Flexible, proactive, and willing to assist with various administrative and operational projects.

Responsibilities

• Answer and direct incoming phone calls, emails, and general inquiries in a professional and timely manner.
• Schedule meetings, appointments, and other business activities.
• Manage calendars and coordinate schedules for the assigned leadership team
• Prepare, format, organize, and distribute documents, correspondence, reports, presentations, and other business materials.
• Maintain organized electronic and physical files and records.
• Assist with data entry, tracking, and maintaining administrative records.
• Monitor and order office supplies and other necessary materials.
• Coordinate with vendors, service providers, and internal departments as needed.
• Assist with company events, meetings, employee activities, and other special projects.
• Coordinate leaders travel arrangements, including flights, hotels, transportation, and itineraries when needed.
• Provide administrative assistance to HR, Sales, Accounting, and other departments as needed.
• Take initiative in identifying administrative needs and finding practical solutions.
• Maintain confidentiality when handling sensitive company, employee, financial, or business information.
• Perform other duties and responsibilities as assigned.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Detail-oriented

Independent work

Tools

Microsoft Office

Google Workspace

Excel

PowerPoint

DocuSign

Dropbox

MacOS

Job description

Sol-Up is seeking an Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. You will be a reliable, proactive resource for leadership and multiple departments in a fast-paced environment.

The role involves managing calendars, scheduling, document preparation, and coordinating travel. You’ll assist with HR, Sales, Accounting, and other teams while handling confidential information with discretion.