Administrative Specialist

Prestige Sales Company; Tennessee; On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Company paid health insurance

Paid Holidays

Tiered Paid Vacation Time Off based on

years of experience

Retirement program with company match

Job summary

Prestige Sales Company is seeking an organized Administrative Specialist to support daily operations across multiple departments in a fast-paced environment. The role emphasizes ownership, proactive problem solving, and clear interdepartmental communication.

The position supports shipments, onboarding, scheduling, reporting, and office workflows while maintaining organized records and responsive communication with customers and vendors.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent communication and follow-through across teams.
• Ability to prioritize and manage multiple responsibilities with accuracy.
• High attention to detail and reliability in documentation.
• Professional demeanor and responsiveness in a fast-paced environment.
• Ownership mindset with accountability across departments.
• Identify issues early and help drive solutions; support multiple teams.

Responsibilities

• Coordinate freight, LTL shipments, pickups, and deliveries.
• Track shipments and communicate delays or issues proactively.
• Support purchasing, warehouse, accounting, and office operations.
• Coordinate new employee onboarding and required documentation.
• Maintain PTO calendars and scheduling visibility.
• Monitor company vehicle reporting through Motive.
• Assist with credit checks and new customer setup.
• Manage company apparel ordering and employee distribution.
• Support planning and coordination of company events.
• Process temporary labor timecard reporting accurately and timely.
• Answer incoming calls and support customer/vendor communication.
• Handle incoming mail, checks, filing, and document organization.
• Maintain organized digital and physical recordkeeping systems.

Skills

Organizational skills

Multitasking

Communication

Prioritization

Attention to detail

Professionalism

Accountability

Cross-functional teamwork

Ownership mindset

Problem solving

Logistics coordination

Administrative support

Operations

Tools

Microsoft Office

Sage

Job description

Job Description

We are seeking a highly organized, proactive, and detail-oriented Administrative Specialist to support daily operations across multiple departments. This is a key role within the company that helps keep projects, shipments, communication, onboarding, reporting, and administrative processes running smoothly. This position is ideal for someone who thrives in a fast-paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen — not someone who simply waits for tasks to be assigned.

Key Responsibilities

• Coordinate freight, LTL shipments, pickups, and deliveries
• Track shipments and communicate delays or issues proactively
• Support purchasing, warehouse, accounting, and office operations
• Coordinate new employee onboarding and required documentation
• Maintain PTO calendars and scheduling visibility
• Monitor company vehicle reporting through Motive
• Assist with credit checks and new customer setup
• Manage company apparel ordering and employee distribution
• Support planning and coordination of company events
• Process temporary labor timecard reporting accurately and timely
• Answer incoming calls and support customer/vendor communication
• Handle incoming mail, checks, filing, and document organization
• Maintain organized digital and physical recordkeeping systems

What We’re Looking For

• Strong organizational and multitasking skills
• Excellent communication and follow-through
• Ability to prioritize and manage multiple responsibilities
• High attention to detail and accuracy
• Professionalism and responsiveness
• Strong sense of ownership and accountability
• Ability to identify issues early and help drive solutionsComfortable working across departments and supporting multiple teams
• Proficiency with Microsoft Office
• Experience with Sage, logistics coordination, administrative support, or operations preferred

Success in This Role Looks Like

• Problems are identified early and handled proactively
• Information flows clearly between departments
• Shipments, schedules, and records stay organized and visible
• Employees, customers, and vendors receive timely communication li>
• Administrative processes are completed accurately without gaps

Benefits

• Company paid health insurance
• Paid Holidays
• Tiered Paid Vacation Time Off based on years of experience
• Retirement program with company match after 1 Year of Service

About Prestige (goprestige.com)

Established in 1970, Prestige Sales Company Inc. (Prestige) is a premier storage and material handling equipment provider located in Chattanooga, Tennessee (with a regional sales office in Marietta, Georgia). Whether it be pallet rack, shelving, a