Proactive Administrative Specialist

Lee Hecht Harrison Nederland B.V.; Grand Rapids (MI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid leave

401K plan

Job summary

Lee Hecht Harrison Nederland B.V. is seeking a detail-oriented Administrative Assistant to support daily operations and streamline office workflows.

You will manage calendars, handle communications, prepare and edit documents, and ensure efficient filing systems across teams and external stakeholders. Ideal candidates have 2+ years in administrative roles, strong MS Office skills, and excellent written and verbal communication abilities.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a collaborative team environment.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Answer and direct incoming phone calls and emails in a professional manner.
• Prepare, edit, and maintain reports, correspondence, and other business documents.
• Organize and maintain electronic and physical filing systems.
• Support data entry, record keeping, and database management.
• Assist with meeting preparation, including agendas, materials, and follow-up items.
• Coordinate office supplies, vendor relationships, and general administrative tasks.
• Provide outstanding customer service to clients, visitors, and employees.
• Handle sensitive and confidential information with discretion.

Skills

Organizational skills

Time management

Communication skills

Detail oriented

Independent work

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office Suite

Job description

Lee Hecht Harrison Nederland B.V. is seeking a detail-oriented Administrative Assistant to support daily operations and streamline office workflows.

You will manage calendars, handle communications, prepare and edit documents, and ensure efficient filing systems across teams and external stakeholders. Ideal candidates have 2+ years in administrative roles, strong MS Office skills, and excellent written and verbal communication abilities.