Proactive Administrative & Facilities Coordinator

Clyde & Co US LLP; Town of Texas, Fort Worth (WI, TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Clyde & Co US LLP in Dallas seeks a proactive, detail-oriented Administrative Assistant to join our North America Administrative Assistant pool. You will collaborate with other Administrative Assistants to provide seamless support to fee earners and staff in a fast-paced professional environment.

Key responsibilities include overseeing facilities operations and the reception desk, onboarding new hires, handling invoices, mail and courier tasks, conference setup, records management, and

Qualifications

• Excellent organizational skills and ability to manage varied workloads with deadlines.
• Strong communication skills and attention to detail.
• Self-motivated, proactive, and a team player.

Responsibilities

• Oversee day-to-day facility operations and act as point of contact for office inquiries.
• Manage reception desk duties, answer phones, and greet visitors.
• Assist with onboarding of new hires.
• Process operation invoices and reconcile office charges.
• Coordinate mail, faxes, and courier services; route documents.
• Support records management and document routing to teams.
• Arrange conference room setups and hospitality for events.
• Provide overflow administrative support to the regional team as needed.
• Assist with IT setup and basic troubleshooting when required.

Skills

Excellent organizational skills

Excellent communication skills

Self-motivated

Pro-active

Team player

Tools

MS Office

Job description

Clyde & Co US LLP in Dallas seeks a proactive, detail-oriented Administrative Assistant to join our North America Administrative Assistant pool. You will collaborate with other Administrative Assistants to provide seamless support to fee earners and staff in a fast-paced professional environment.

Key responsibilities include overseeing facilities operations and the reception desk, onboarding new hires, handling invoices, mail and courier tasks, conference setup, records management, and