Onsite Admin & Meeting Coordinator

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP; Dallas (TX); On-site; USD 47,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Financial benefits

Job summary

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP is seeking an Administrative Coordinator in Dallas to create a positive first impression, greet visitors, answer calls, and coordinate conference rooms and logistics. You will also provide general admin support to firm management to ensure efficient operations of the administrative functions.

The role emphasizes reception, scheduling, travel coordination, document processing, and handling confidential information in a fast-paced professional

Qualifications

• High school degree or equivalent; Bachelor's degree or some college preferred.
• Experience with multi-line phone systems preferred.
• Strong customer service skills, a polished, professional demeanor in a professional services environment.
• Proficiency in Microsoft Office, Adobe Acrobat, Internet, and Intranet.
• Strong data entry and word processing skills.
• Excellent attention to detail and accuracy.
• Project management skills and strong organizational abilities.
• Ability to work well under pressure, meet deadlines, and prioritize multiple tasks.
• Excellent oral and written communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Flexibility and willingness to learn and acquire advanced skills.

Responsibilities

• Answer main office phones courteously and professionally.
• Greet and screen clients/visitors; refer to appropriate person.
• Maintain visitor logs and security-related records.
• Coordinate conference room scheduling, catering, AV/VC, and travel arrangements.
• Draft and prepare general correspondences, memos, slides, and reports.
• Process firm financial documents and reconcile with Accounts Payable.
• Support training and firm-sponsored programs as required.
• Handle confidential information and support various office members.

Skills

Customer service

Data entry

Word processing

Project management

Communication

Multitasking

Teamwork

Education

Bachelor’s Degree or some college

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Internet

Intranet

Job description

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP is seeking an Administrative Coordinator in Dallas to create a positive first impression, greet visitors, answer calls, and coordinate conference rooms and logistics. You will also provide general admin support to firm management to ensure efficient operations of the administrative functions.

The role emphasizes reception, scheduling, travel coordination, document processing, and handling confidential information in a fast-paced professional