Proactive Administrative Clerk - Multi-Dept Support

Ultimate Staffing Services; Pasadena (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ultimate Staffing Services is seeking a dependable Administrative Clerk to provide day-to-day support across multiple departments in Pasadena, CA. The role emphasizes initiative, organization, and a professional demeanor in a fast-paced office environment.

The ideal candidate has 3-4 years of administrative experience, strong MS Office skills, and a proactive mindset. Responsibilities include mailroom duties, data entry, document prep, and coordinating deliveries while maintaining accuracy and

Qualifications

• 3-4 years of administrative, clerical, or office support experience
• Professional phone etiquette and strong communication skills
• Highly organized with excellent attention to detail
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
• Ability to work independently and support multiple departments

Responsibilities

• Answer and route incoming phone calls in a professional and courteous manner
• Provide administrative and clerical support to various departments
• Assist with mailroom duties, including sorting, distributing, and preparing mail and packages
• Perform data entry, filing, scanning, copying, and maintaining department records
• Assist with document preparation, correspondence, and general office tasks
• Coordinate deliveries and distribute materials throughout the office
• Maintain office and mailroom supplies and notify when reordering is needed
• Support special projects and additional administrative needs as assigned
• Communicate effectively with employees, vendors, and visitors
• Prioritize multiple tasks while maintaining accuracy and meeting deadlines

Skills

Administrative experience

Mailroom experience

Phone etiquette

Attention to detail

MS Office (Word, Excel, Outlook, Teams

Job description

Ultimate Staffing Services is seeking a dependable Administrative Clerk to provide day-to-day support across multiple departments in Pasadena, CA. The role emphasizes initiative, organization, and a professional demeanor in a fast-paced office environment.

The ideal candidate has 3-4 years of administrative experience, strong MS Office skills, and a proactive mindset. Responsibilities include mailroom duties, data entry, document prep, and coordinating deliveries while maintaining accuracy and