Administrative Clerk

Ultimate Staffing Services; Pasadena (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Ultimate Staffing Services is seeking a dependable Administrative Clerk to provide day-to-day support across multiple departments in Pasadena, CA. The role emphasizes initiative, organization, and a professional demeanor in a fast-paced office environment.

The ideal candidate has 3-4 years of administrative experience, strong MS Office skills, and a proactive mindset. Responsibilities include mailroom duties, data entry, document prep, and coordinating deliveries while maintaining accuracy and

Qualifications

• 3-4 years of administrative, clerical, or office support experience
• Professional phone etiquette and strong communication skills
• Highly organized with excellent attention to detail
• Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
• Ability to work independently and support multiple departments

Responsibilities

• Answer and route incoming phone calls in a professional and courteous manner
• Provide administrative and clerical support to various departments
• Assist with mailroom duties, including sorting, distributing, and preparing mail and packages
• Perform data entry, filing, scanning, copying, and maintaining department records
• Assist with document preparation, correspondence, and general office tasks
• Coordinate deliveries and distribute materials throughout the office
• Maintain office and mailroom supplies and notify when reordering is needed
• Support special projects and additional administrative needs as assigned
• Communicate effectively with employees, vendors, and visitors
• Prioritize multiple tasks while maintaining accuracy and meeting deadlines

Skills

Administrative experience

Mailroom experience

Phone etiquette

Attention to detail

MS Office (Word, Excel, Outlook, Teams

Job description

We are seeking a dependable and proactive Administrative Clerk with 3-4 years of administrative experience to provide day-to-day support across multiple departments. The ideal candidate is organized, professional, and has a go-getter attitude, with the ability to take initiative and jump in wherever needed.

Key Responsibilities:

• Answer and route incoming phone calls in a professional and courteous manner
• Provide administrative and clerical support to various departments
• Assist with mailroom duties, including sorting, distributing, and preparing incoming and outgoing mail and packages
• Perform data entry, filing, scanning, copying, and maintaining department records
• Assist with document preparation, correspondence, and general office tasks
• Coordinate deliveries and distribute materials throughout the office
• Maintain office and mailroom supplies and notify appropriate personnel when supplies need to be reordered
• Support special projects and additional administrative needs as assigned
• Communicate effectively with employees, vendors, and visitors
• Prioritize multiple tasks while maintaining accuracy and meeting deadlines

Qualifications:

• 3-4 years of administrative, clerical, or office support experience
• Previous mailroom experience strongly preferred
• Professional phone etiquette and strong communication skills
• Highly organized with excellent attention to detail
• Proficient with Microsoft Office, including Word, Excel, Outlook, and Teams
• Ability to work independently and support multiple departments
• Proactive, dependable, and willing to take initiative
• Positive, team-oriented attitude with a willingness to help wherever needed

Ideal Candidate:

We're looking for someone who doesn't wait to be told what needs to be done. This person is resourceful, takes ownership of their responsibilities, stays busy, and enjoys supporting a team in a fast-paced office environment.

Equal Employment Opportunity Statement:

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.