Proactive Administrative Assistant & Office Coordinator

Taha'a; American Fork (UT); On-site; USD 40,000 - 52,000; Full time

Job summary

EWMS in American Fork, Utah, is seeking an Administrative Assistant to be the first point of contact and to support daily operations. This full-time, on-site role focuses on office management, front desk duties, documentation, and coordinating with teams to keep information flowing smoothly.

The successful candidate will handle visitor greeting, patient documentation, and data confidentiality in line with DOL-related requirements, while developing strong organizational and communication skills

Qualifications

• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent organizational skills with a keen attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, prioritize, and follow through.
• Comfortable using basic office software and quick to learn new systems

Responsibilities

• Greet and assist visitors, vendors, and incoming calls with professionalism
• Contact patients/clients to collect additional information and complete documentation
• Verify that patient records and referrals are accurate and complete before processing
• Track incoming documentation and ensure all necessary fields are accounted for
• Support the operations and administrative teams with various office tasks as needed
• Maintain confidentiality and compliance with all DOL-related data handling

Skills

Time management

Organizational skills

Verbal and written communication

Multitasking

Learning new systems

Tools

MS Office

Office software

Job description

EWMS in American Fork, Utah, is seeking an Administrative Assistant to be the first point of contact and to support daily operations. This full-time, on-site role focuses on office management, front desk duties, documentation, and coordinating with teams to keep information flowing smoothly.

The successful candidate will handle visitor greeting, patient documentation, and data confidentiality in line with DOL-related requirements, while developing strong organizational and communication skills