Executive Assistant

OnSite Care, Inc.; Salt Lake City (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

OnSite Care, Inc. is seeking a full-time Executive Assistant to support its CEO and Leadership team in Salt Lake City. The ideal candidate will have strong organizational skills, the ability to multitask in a fast-paced environment, and excellent communication skills. Responsibilities include organizing meetings, preparing minutes, and managing travel arrangements.

The position requires an associate’s degree and three years of high-level administrative experience, demonstrating a commitment to confidentiality and customer service.

Qualifications

• Experience providing high-level administrative support in a fast-paced environment.
• Detail-oriented with a high level of accuracy.
• Strong commitment to confidentiality and HIPAA compliance.

Responsibilities

• Provide administrative support to the CEO and Leadership team.
• Organize meetings, prepare minutes, and arrange travel.
• Handle confidential information and communications.

Skills

Organizational skills

Multitasking

Communication skills

Problem-solving

Customer service

Education

Associate’s degree in business or office administration

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Desktop publishing software

Job description

OnSite Care provides healthcare solutions for some of Utah's greatest companies. We operate Family Practice clinics located at employer’s worksites/corporate office/factory, etc. The OnSite care experience is a philosophy of providing service that is based on creating a positive experience at every opportunity, and therefore we have ditched the traditional-fee-for-service model. We value quality over quantity, and encourage our providers to spend time with their patients. Our mission is putting the care back in primary care through patient engagement and doing the right thing for the right reason. We work to drive healthcare innovation by improving health outcomes for employers and their most valuable asset - their people.

We currently operate a total of 16 family practice clinics in Utah and Arizona, with 14 clinics in Utah.

Culture

Our founder built OnSite Care Clinics with the idea that work should be challenging yet rewarding. We emphasize integrity, honesty, courtesy, teamwork, and partnerships. We embrace diversity and celebrate both individual and team success.

We truly believe in what we do and we know a thing or two about changing the face of healthcare. So join us on our mission. We intend to keep disrupting and innovating – and have a good time along the way!

Job Description

Position Summary:

We are currently looking for a full-time Executive Assistant to provide administrative support to our Chief Executive Officer and Leadership team. The Executive Assistant must have excellent organizational skills, be able to multitask and prioritize conflicting needs, excellent communication with executives, ability to meet deadlines including a flexible schedule, able to work independently, and have exceptional follow-through. The Executive Assistant will adapt to changes in job requirements and apply new skills to ensure OnSite Care’s continued success.

Responsibilities include:

• Organizes and prepares minutes from meetings, travel and guest arrangements, and appointment scheduling.
• Compiles research, coordinates assigned projects, events, celebrations, and responds to inquiries.
• Prepares and edits correspondence for senior leader’s signature.
• Screens and responds to inquiries and administrative problems brought to leadership team.
• Formulates written communication or reports containing sensitive and confidential information.
• Arranges conferences and meetings. Prepares agenda, notifies participants, arranges luncheons, ensures proper seating and handles all associated details.
• Attends meetings and records, transcribes, and distributes minutes in an accurate and timely manner.
• Compiles research on topics, oversees implementation of new systems, procedures and policies.
• Coordinates schedules, conferences, webinars, seminars, and makes travel arrangements for senior leadership and guests.
• Coordinates company events and celebrations.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• General office management responsibilities.
• Other tasks as assigned.

Qualifications

• Strong computer skills including word processing, spreadsheets, and desktop publishing. Including, but not limited to, Microsoft Office Outlook, Word, Excel, and Power Point.
• Excellent organization skills, ability to multi-task, detail oriented and a high level of accuracy. Strong oral, written and interpersonal communications skills, and a strong commitment to customer service.
• Ability to meet deadlines including a flexible schedule.
• Ability to maintain attendance to support required quantity and quality of work.
• High level of integrity and discretion with a team oriented philosophy and problem solving skills.
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.Highly motivated and organized individual, able to work effectively in a fast-paced environment with minimal supervision.
• An associate’s degree in business or office administration plus three years of high level administrative support experience in a fast paced environment or an equivalent combination of education and experience. A bachelor’s degree is preferred.
• Ability to quickly learn OnSite Care’s objectives, adapt to changes, and commitment to OnSite Care’s special mission.
• Dedicated to maintaining confidentiality and comply with HIPAA.