Proactive Healthcare Office Coordinator

CNS SERVICES, INC dba Living Your Life Without Limits; Cerritos (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Active Staffing Resource, Inc. is seeking a dependable General Office Support Professional to assist with the day-to-day administrative and operational needs of our healthcare staffing agency in California.

The role requires independent work, strong computer skills, and attention to detail to ensure tasks are completed accurately and on time. The ideal candidate will handle phone screening, onboarding support, documentation review, data entry, and general office coordination while maintaining

Qualifications

• Strong general office and administrative skills.
• Excellent computer skills are required.
• Proficiency with Microsoft Word, Excel, Outlook, email, electronic filing, and general office technology.
• Ability to learn new computer systems and software quickly.
• Strong critical-thinking and problem-solving skills.
• Ability to function independently with minimal supervision.
• Self-directed with the ability to take initiative and determine what needs attention.
• Excellent written and verbal communication skills.
• Professional telephone and customer-service skills.
• Ability to exercise sound judgment and recognize when an issue should be escalated to management.
• Dependable, accountable, and professional.
• Ability to work effectively both independently and as part of a team.
• Ability to maintain confidentiality.

Responsibilities

• Provide general administrative and office support.
• Assist with daily business operations and office organization.
• Answer, screen, and route incoming telephone calls professionally.
• Make follow-up calls to employees, applicants, clients, facilities, and vendors.
• Assist with employee onboarding and staffing-related documentation.
• Review files for missing, incomplete, expired, or deficient documentation.
• Track outstanding documents and follow up until requirements are completed.
• Maintain organized electronic and paper files.
• Perform data entry and maintain spreadsheets, reports, and tracking logs.
• Prepare letters, forms, correspondence, and other business documents.
• Assist with scanning, uploading, filing, and organizing records.
• Provide administrative support for payroll, billing, accounting, invoices, and related business functions.
• Assist with tracking employee licenses, certifications, credentials, and required documentation.
• Maintain calendars, deadlines, follow-up lists, and recurring office responsibilities.
• Identify administrative or workflow deficiencies and communicate concerns appropriately.
• Maintain confidentiality of employee, client, financial, and company information.
• Provide additional administrative and operational support as needed.

Skills

Excellent computer skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry

Critical thinking

Independent work

Time management

Communication skills

Job description

Active Staffing Resource, Inc. is seeking a dependable General Office Support Professional to assist with the day-to-day administrative and operational needs of our healthcare staffing agency in California.

The role requires independent work, strong computer skills, and attention to detail to ensure tasks are completed accurately and on time. The ideal candidate will handle phone screening, onboarding support, documentation review, data entry, and general office coordination while maintaining