Proactive Admin Assistant: Growth & Learning

ServiceMaster by McCann; Coram (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

SERVPRO of Port Jefferson is seeking an Administrative Assistant who excels on the phone, demonstrates strong organizational skills, and takes ownership of daily office tasks. You will handle data entry, billing, scheduling, and basic accounting duties while supporting team members and clients with professionalism.

Ideal candidates have at least 2 years of administrative experience, proficiency in Microsoft Office, and the ability to learn new software such as Xactimate.

Qualifications

• 2+ years of administrative or office experience.
• Billing, QA, and scheduling experience is a plus.
• Experience in the service industry is a plus.
• Polite, confident, customer service-focused.
• Excellent organizational skills and attention to detail.
• Able to thrive in a fast-paced, team-oriented office.
• Proficient in Microsoft Office; comfortable learning new software.

Responsibilities

• Complete internal job file quality reviews.
• Prepare estimates and billing invoices.
• Coordinate crew and job scheduling.
• Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll.
• Assist in employment recruiting activities.
• Office administrative duties such as preparing email and written correspondence.
• Perform detailed and accurate data entry.
• Assist other departments as needed.

Skills

Customer service

Organization

Communication

Attention to detail

Multitasking

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Xactimate

Proprietary software

Job description

SERVPRO of Port Jefferson is seeking an Administrative Assistant who excels on the phone, demonstrates strong organizational skills, and takes ownership of daily office tasks. You will handle data entry, billing, scheduling, and basic accounting duties while supporting team members and clients with professionalism.

Ideal candidates have at least 2 years of administrative experience, proficiency in Microsoft Office, and the ability to learn new software such as Xactimate.