Private Ranch Office Manager - On-Site Housing

Mahler Private Staffing; Town of Montana (WI); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Employer-provided housing

Medical, dental, and vision benefits

Paid time off

Paid holidays

Overtime eligibility

Job summary

Mahler Private Staffing seeks an organized Office Manager to support a private ranch and fishing property in Montana. This full-time, on-site role requires discretion, strong administration, and a service-oriented approach to family and guest logistics.

Responsibilities include coordinating office records, vendor documentation, onboarding, timekeeping, and seasonal recruiting; maintaining property and vehicle records; and assisting with events and travel between properties.

Qualifications

• Experience in office management or property administration.
• Strong organization and written/verbal communication skills.
• Ability to work independently in a rural, on-site environment.
• Must have a valid driver’s license and reliable transportation.

Responsibilities

• Coordinate office administration, records, correspondence, invoices, purchasing, and vendor documentation.
• Support personnel administration, onboarding records, timekeeping, PTO tracking, and seasonal recruiting.
• Maintain property, vehicle, insurance, contract, safety, and emergency-equipment records.
• Assist with family and guest logistics, transportation, events, schedules, and property readiness.
• Work closely with owners, Ranch Manager, property staff, Family Office team, contractors, vendors, and outside advisors.
• Exercise sound judgment, anticipate operational needs, and protect confidential information.

Skills

Office management

Property administration

Hospitality

Ranch operations

Family office support

Tools

MS Office

Property management systems

Driver's license

Job description

Mahler Private Staffing seeks an organized Office Manager to support a private ranch and fishing property in Montana. This full-time, on-site role requires discretion, strong administration, and a service-oriented approach to family and guest logistics.

Responsibilities include coordinating office records, vendor documentation, onboarding, timekeeping, and seasonal recruiting; maintaining property and vehicle records; and assisting with events and travel between properties.