Office Manager

Mahler Private Staffing; Town of Montana (WI); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Employer-provided housing

Medical, dental, and vision benefits

Paid time off

Paid holidays

Overtime eligibility

Job summary

Mahler Private Staffing seeks an organized Office Manager to support a private ranch and fishing property in Montana. This full-time, on-site role requires discretion, strong administration, and a service-oriented approach to family and guest logistics.

Responsibilities include coordinating office records, vendor documentation, onboarding, timekeeping, and seasonal recruiting; maintaining property and vehicle records; and assisting with events and travel between properties.

Qualifications

• Experience in office management or property administration.
• Strong organization and written/verbal communication skills.
• Ability to work independently in a rural, on-site environment.
• Must have a valid driver’s license and reliable transportation.

Responsibilities

• Coordinate office administration, records, correspondence, invoices, purchasing, and vendor documentation.
• Support personnel administration, onboarding records, timekeeping, PTO tracking, and seasonal recruiting.
• Maintain property, vehicle, insurance, contract, safety, and emergency-equipment records.
• Assist with family and guest logistics, transportation, events, schedules, and property readiness.
• Work closely with owners, Ranch Manager, property staff, Family Office team, contractors, vendors, and outside advisors.
• Exercise sound judgment, anticipate operational needs, and protect confidential information.

Skills

Office management

Property administration

Hospitality

Ranch operations

Family office support

Tools

MS Office

Property management systems

Driver's license

Job description

Office Manager – Private Ranch & Fishing Property
Location: Teton County, Montana
Housing: Employer-provided

A private family is seeking a highly organized, trustworthy, and service-oriented Office Manager to support the administrative operations of a working bison ranch and related fishing property in Montana. This full-time, on-site opportunity is well suited to a polished professional who values discretion and enjoys varied responsibilities spanning office administration, property operations, personnel support, family and guest logistics, and vendor coordination

The right candidate is someone who thrives in a rural property environment that also serves as a private family and guest retreat.

What You’ll Do

• Coordinate office administration, records, correspondence, invoices, purchasing, and vendor documentation.
• Support personnel administration, onboarding records, timekeeping, paid-time-off tracking, and seasonal recruiting.
• Maintain property, vehicle, insurance, contract, safety, and emergency-equipment records.
• Assist with family and guest logistics, transportation, events, schedules, and property readiness.
• Work closely with the owners, Ranch Manager, property staff, Family Office team (off-site), contractors, vendors, and outside advisors.
• Exercise sound judgment, anticipate operational needs, and protect confidential information.

What We’re Looking For

• Experience in office management, property administration, hospitality, ranch operations, family office support, or a comparable setting.
• Exceptional organization, attention to detail, written and verbal communication, and follow-through.
• Strong technology skills including proficiency with MS Office and the ability to learn property, accounting, and administrative systems.
• Discretion, adaptability, initiative, professionalism, and the ability to manage changing priorities.
• Ability to work independently and collaboratively in a rural, primarily on-site environment.
• A valid driver’s license and reliable transportation.

Compensation & Benefits

• Base salary of $75,000–$85,000, depending on experience. If you require a higher salary please plan to explain this during your first interview.
• Employer-provided housing.
• Medical, dental, and vision benefits provided at no cost to the employee.
• Paid time off and paid holidays.
• Non-exempt position eligible for overtime pay in accordance with applicable law and employer policy.

Schedule & Work Environment

This is a full-time, on-site role in a rural setting. Flexibility is required during family visits, guest events, seasonal ranch operations, emergencies, and other periods of increased activity. Some weekend and holiday work and reasonable travel between properties may be required.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidatesas well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.