Private Personal Assistant & Office Manager

Career Group; Redwood City (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Career Group is seeking a dedicated Personal Assistant / Office Manager for a private workspace in Redwood City. The role blends personal support with day-to-day workspace management, including calendars, dinners, travel, vendors, and inventory.

You will help maintain a clean, organized, and welcoming environment and coordinate with contractors and service providers as needed. The ideal candidate is highly organized, proactive, discreet, and able to work independently, with strong communication

Qualifications

• Previous experience as a Personal Assistant, Studio/Office Manager, or similar service-oriented role preferred.
• Highly organized, proactive, and resourceful with strong attention to detail.
• Warm, personable, polished, and professional with excellent manners and communication skills.
• Discreet and trustworthy when handling confidential information and personal matters.

Responsibilities

• Manage the Principal’s personal calendar, appointments, and meetings.
• Coordinate dinners, events, and personal arrangements.
• Handle travel logistics and related personal needs.
• Maintain the private workspace, manage vendors and deliveries, and oversee inventory.
• Ensure workspace stays clean, organized, and welcoming.

Skills

Calendar management

Vendor coordination

Event planning

Discretion

Multi-tasking

Tech-savvy

Tools

Sonos setup

Job description

Career Group is seeking a dedicated Personal Assistant / Office Manager for a private workspace in Redwood City. The role blends personal support with day-to-day workspace management, including calendars, dinners, travel, vendors, and inventory.

You will help maintain a clean, organized, and welcoming environment and coordinate with contractors and service providers as needed. The ideal candidate is highly organized, proactive, discreet, and able to work independently, with strong communication