Personal Assistant / Office Manager

Career Group; Redwood City (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Career Group is seeking a dedicated Personal Assistant / Office Manager for a private workspace in Redwood City. The role blends personal support with day-to-day workspace management, including calendars, dinners, travel, vendors, and inventory.

You will help maintain a clean, organized, and welcoming environment and coordinate with contractors and service providers as needed. The ideal candidate is highly organized, proactive, discreet, and able to work independently, with strong communication

Qualifications

• Previous experience as a Personal Assistant, Studio/Office Manager, or similar service-oriented role preferred.
• Highly organized, proactive, and resourceful with strong attention to detail.
• Warm, personable, polished, and professional with excellent manners and communication skills.
• Discreet and trustworthy when handling confidential information and personal matters.

Responsibilities

• Manage the Principal’s personal calendar, appointments, and meetings.
• Coordinate dinners, events, and personal arrangements.
• Handle travel logistics and related personal needs.
• Maintain the private workspace, manage vendors and deliveries, and oversee inventory.
• Ensure workspace stays clean, organized, and welcoming.

Skills

Calendar management

Vendor coordination

Event planning

Discretion

Multi-tasking

Tech-savvy

Tools

Sonos setup

Job description

Redwood City, CA | Full-time | On-site | $100K–$140K

Our client, a successful Principal with a private workspace in Redwood City, is seeking a dedicated Personal Assistant / Office Manager to provide both personal support and day-to-day management of his private workspace. This is a unique opportunity for someone who enjoys a varied, hands‑on role and takes pride in anticipating needs, staying organized, and keeping everything running smoothly. Approximately 50% of the role will focus on Personal Assistant responsibilities, including scheduling personal appointments, coordinating dinners and events, managing vehicle‑related needs, running errands, and assisting with travel logistics. The remaining portion of the role will focus on maintaining the workspace, managing vendors and deliveries, overseeing supplies and inventory, and ensuring the space remains clean, organized, and welcoming. The ideal candidate is highly organized, proactive, resourceful, discreet, polished, and comfortable working independently.

What You’ll Do

Personal Assistant Responsibilities

• Manage the Principal’s personal calendar, appointments, and meetings.
• Coordinate dinners, parties, and other personal events.
• Make reservations and manage personal arrangements.
• Schedule personal appointments and coordinate related logistics.
• Coordinate car washes, vehicle maintenance, and other automotive needs.
• Pick up prescriptions and handle personal errands.
• Coordinate travel-related logistics and other personal needs.
• Manage personal purchases, deliveries, and returns.
• Anticipate the Principal’s needs and proactively handle day‑to‑day tasks.
• Provide general personal support and take ownership of projects as needed.
• Maintain the private workspace/warehouse, ensuring it is clean, organized, and welcoming.
• Receive, organize, and track shipments and deliveries.
• Manage inventory and ensure kitchen, bathroom, office, and other supplies are consistently stocked.
• Coordinate with vendors, contractors, and delivery services.
• Help coordinate contractors and construction projects for high‑end design projects.
• Arrange for trash removal, carpet cleaning, car washes, and other services.
• Purchase furniture, rugs, décor, tools, office supplies, and other items for the space.
• Organize and maintain gym equipment.
• Coordinate installation of security blinds and other workspace improvements.
• Assist with setting up and troubleshooting Sonos speakers and other technology.
• Operate 3D scanning equipment; training will be provided.
• Manage the space and ensure everything is organized, functional, and well maintained.
• Be onsite to accept deliveries and meet with vendors and contractors as needed.
• Coordinate repairs, maintenance, and other services for the workspace.
• Support light administrative tasks, including vendor communication and calendar management.
• Take on additional projects and responsibilities as the workspace and Principal’s needs evolve.

What We’re Looking For

• Previous experience as a Personal Assistant, Studio/Office Manager, or in a similar service‑oriented role preferred.
• Highly organized, proactive, and resourceful with strong attention to detail.
• Warm, personable, polished, and professional with excellent manners and communication skills.
• Service‑minded with the ability to anticipate needs and take initiative.
• Comfortable handling both personal and professional responsibilities.
• Hands‑on and flexible with a willingness to jump in wherever needed.
• Comfortable working independently and taking ownership of responsibilities.
• Strong follow‑through and the ability to manage multiple priorities.
• Tech‑savvy and comfortable learning new equipment and systems.
• Discreet and trustworthy when handling confidential information and personal matters.
• Reliable and dependable with a strong work ethic.
• Comfortable coordinating with vendors, contractors, and service providers.
• Based in or near the Peninsula.

Schedule and Location

Full‑time, on‑site position based in Redwood City, CA.

Compensation

$100,000–$140,000 per year, depending on experience and qualifications.

Bonus + benefits eligible.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.