Private Executive Personal Assistant & Office Manager

Career Group; Redwood City (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Bonus + benefits eligible

Job summary

Career Group seeks a dedicated Personal Assistant / Office Manager for a Principal in Redwood City, CA. The role blends personal support with workspace management, requiring proactive organization, discreet handling of confidential matters, and hands-on coordination of events, vendors, and logistics.

Position is full-time, on-site, with compensation between $100,000 and $140,000 per year plus bonus eligibility and benefits.

Qualifications

• Candidate must be highly organized with strong attention to detail.
• Ability to anticipate needs and take initiative.
• Professional, discreet handling of personal and confidential matters.

Responsibilities

• Manage Principal’s personal calendar, appointments, and meetings.
• Coordinate dinners, events, and personal arrangements.
• Arrange travel logistics and related reservations.
• Oversee workspace maintenance, supplies, inventory, and vendors.
• Coordinate with contractors and service providers for workspace improvements.
• Assist with light administrative tasks and calendar management.
• Receive, organize, and track shipments and deliveries.
• Be onsite to meet with vendors and contractors and manage day-to-day tasks.

Skills

Highly organized

Proactive

Resourceful

Discreet

Professional communication

Independent worker

Vendor coordination

Job description

Career Group seeks a dedicated Personal Assistant / Office Manager for a Principal in Redwood City, CA. The role blends personal support with workspace management, requiring proactive organization, discreet handling of confidential matters, and hands-on coordination of events, vendors, and logistics.

Position is full-time, on-site, with compensation between $100,000 and $140,000 per year plus bonus eligibility and benefits.