KP831 - Full-Time Personal Assistant - Atherton, CA

British American Household Staffing; Atherton (CA); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision coverage

401(k) plan

Paid time off

Federal holidays

Discretionary bonus

Job summary

British American Household Staffing in Atherton, CA is seeking a seasoned Personal Assistant to support a female principal in a fast-paced private household. This high-level role requires exceptional judgment, discretion, organization, and the ability to anticipate needs before they arise.

The role involves managing complex calendars, coordinating domestic and international travel, and partnering with the Chief of Staff and household staff.

Qualifications

• Extensive experience supporting high-net-worth individuals or executives.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication.
• Calm under pressure with excellent problem-solving abilities.
• Highly discreet and trustworthy.
• Professional, polished, and service-oriented.
• Able to manage multiple priorities without sacrificing attention to detail.

Responsibilities

• Provide comprehensive personal support to the female principal.
• Manage complex calendars and scheduling.
• Coordinate personal appointments and household logistics.
• Arrange detailed domestic and international travel itineraries.
• Handle personal projects from start to finish.
• Liaise with vendors, household staff, and outside professionals.
• Coordinate special events and family logistics.
• Track ongoing projects and ensure timely completion.
• Anticipate needs and proactively solve problems before they arise.
• Act as a trusted deputy to the Chief of Staff, managing responsibilities independently whenever possible.

Skills

Executive support

Calendar management

Discretion

Project coordination

Travel planning

Job description

Overview

A seasoned Personal Assistant is sought to primarily support the female principal in a dynamic, fast-paced private household. This is a high-level role requiring excellent judgment, discretion, organization, and the ability to anticipate needs before they arise. The ideal candidate will serve as an extension of the Chief of Staff—someone who can confidently manage projects, solve problems independently, and ensure the principal's personal life operates effortlessly. The goal is to become a trusted deputy who can take ownership of responsibilities with minimal oversight. This is a busy family household with young children, so the ideal candidate will genuinely enjoy working in a family-centered environment. They should be comfortable with the dynamic nature of a private home, able to adapt to changing priorities, and understand that supporting the principals may occasionally involve child- and family-related logistics as part of the overall role. An experienced Personal Assistant who thrives in a fast-paced private environment and is excited to become an indispensable operational partner to the Chief of Staff and the family's support team is best suited to this role.

Schedule

• Primarily Monday through Friday
• Flexibility is essential
• Willingness to occasionally work early mornings, evenings, weekends, and holidays as required

Responsibilities

• Provide comprehensive personal support to the female principal
• Manage complex calendars and scheduling
• Coordinate personal appointments and household logistics
• Arrange detailed domestic and international travel itineraries
• Handle personal projects from start to finish
• Liaise with vendors, household staff, and outside professionals
• Coordinate special events and family logistics
• Track ongoing projects and ensure timely completion
• Anticipate needs and proactively solve problems before they arise
• Act as a trusted deputy to the Chief of Staff, managing responsibilities independently whenever possible

Qualifications

Ideal Candidate:

• Extensive experience supporting high-net-worth individuals or executives
• Exceptional organizational and project management skills
• Outstanding written and verbal communication
• Calm under pressure with excellent problem-solving abilities
• Highly discreet and trustworthy
• Professional, polished, and service-oriented
• Able to manage multiple priorities without sacrificing attention to detail
• Comfortable working within a fully staffed household and collaborating across teams
• Self-starter with a proactive mindset who requires minimal direction

Salary and Benefits

• Starting compensation of $150,000+, DOE
• Medical insurance with 70% employer-paid premium
• Optional dental and vision coverage available at employee expense
• 401(k) plan available (no employer match)
• Two weeks of paid time off
• Federal holidays
• Generous discretionary bonus opportunity