Private Events Coordinator: Elevate Guest Experience

Civic-Center-Foundation; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

The Civic Center Foundation is seeking an enthusiastic coordinator for Private Event activities at the Civic Center Music Hall in Oklahoma City. You will ensure guest experience, safety, and smooth load-in/load-out with external vendors, while collaborating with events teams and user groups.

You will assist in floorplan design meetings, maintain social media updates during events, and work evenings, weekends, and holidays as needed.

Qualifications

• Providing exceptional customer service to patrons at all times.
• Ability to multitask and prioritize while maintaining attention to detail.
• Effective interpersonal and oral communication skills with a positive attitude.
• Experience in Corporate Events and Weddings preferred.

Responsibilities

• Coordinate Private Event activities and enhance guests experience at the Civic Center Music Hall.
• Coordinate load-in/load-out with outside vendors and ensure safety and timeliness.
• Assist with Public Civic Center events and participate in design meetings to create floorplans.
• Maintain an active Instagram story during events and engage guests online.
• Work evenings, weekends, and holidays as needed while following policies and procedures.

Skills

Customer service

Communication skills

Problem solving

Multitasking

Attention to detail

Teamwork

Public interaction

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The Civic Center Foundation is seeking an enthusiastic coordinator for Private Event activities at the Civic Center Music Hall in Oklahoma City. You will ensure guest experience, safety, and smooth load-in/load-out with external vendors, while collaborating with events teams and user groups.

You will assist in floorplan design meetings, maintain social media updates during events, and work evenings, weekends, and holidays as needed.