Private Events Coordinator

Civic-Center-Foundation; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

The Civic Center Foundation is seeking an enthusiastic coordinator for Private Event activities at the Civic Center Music Hall in Oklahoma City. You will ensure guest experience, safety, and smooth load-in/load-out with external vendors, while collaborating with events teams and user groups.

You will assist in floorplan design meetings, maintain social media updates during events, and work evenings, weekends, and holidays as needed.

Qualifications

• Providing exceptional customer service to patrons at all times.
• Ability to multitask and prioritize while maintaining attention to detail.
• Effective interpersonal and oral communication skills with a positive attitude.
• Experience in Corporate Events and Weddings preferred.

Responsibilities

• Coordinate Private Event activities and enhance guests experience at the Civic Center Music Hall.
• Coordinate load-in/load-out with outside vendors and ensure safety and timeliness.
• Assist with Public Civic Center events and participate in design meetings to create floorplans.
• Maintain an active Instagram story during events and engage guests online.
• Work evenings, weekends, and holidays as needed while following policies and procedures.

Skills

Customer service

Communication skills

Problem solving

Multitasking

Attention to detail

Teamwork

Public interaction

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The Civic Center Foundation is seeking an enthusiastic and motivated team member to coordinate Private Event activities while enhancing guests experience and ensuring their safety and well-being at the Civic Center Music Hall.Reports to: Director of Events & Private Events ManagerResponsibilities Including but not limited to:Providing exceptional customer service to patrons at all times.Ensuring the best experience for guests during events.Working with other team members to resolve issues as they arise.Acting as facility management, presenting a friendly persona to the public while maintaining the policies and procedures of the Civic Center Foundation and its user groupsWorking with outside vendors to ensure safe and timely load-in and load out for Private EventsAssisting with Public Civic Center events as necessaryAssisting in design meetings and create floorplans for Private EventsMaintaining an active Instagram story during eventsMust be 21 years of age or older.Effective interpersonal and oral communication skills with a positive attitudeProblem solving skills with a resolution-oriented mindsetAbility to multitask and prioritize while maintaining attention to detailAbility to work well with limited supervisionProficiency in basic computer navigationProficiency in Microsoft Office (Word, Excel, Outlook)Must be enthusiastic and possess excellent interpersonal skillsMust be excited to work evenings, weekends, and holidays as neededExperience in Corporate Events and Weddings PreferredSocial Media Marketing experience is a plus!