Private Estate Operations Manager

Bespoke Private Service; Washington (District of Columbia); On-site; USD 170,000 - 185,000; Full time

Benefits offered by this job

Healthcare stipend

Long-term incentive

Paid time off

Job summary

Bespoke Private Service seeks an experienced Estate Manager to operate a private family's Washington, DC residences, including three seasonal properties. You will develop written operating plans, manage vendors, and oversee projects from concept to punch list while tracking bills and planning events.

The role demands hands-on ownership, strong written communication, discreet handling of sensitive information, and the ability to grow systems that keep the family autonomous and informed.

Qualifications

• Demonstrated estate/house management experience.
• Proactive ops management with written operating plans and calendars.
• Strong written communication and decision history.
• Vendor sourcing, negotiation, and invoice review.
• Multi-property coordination and local vendor setup.
• Oversee construction, renovation, and decor projects from planning to punch list.
• Financial administration of household bills and workflows.
• End-to-end event planning for professional hosting and social events.
• Leadership of small household team with weekly/annual reviews.
• Discretion and confidentiality in all matters.

Responsibilities

• Own daily property oversight and ensure standards are met.
• Coordinate seasonal rhythms across multiple residences and vendors.
• Contract, manage, and review vendor work for quality and costs.
• Maintain household bill tracking, review charges, and streamline payments.
• Plan and execute quarterly professional hosting and social events.
• Provide hands-on daily support and gradually assume family calendar ownership.
• Build systems for inventory, maintenance automations, and accessible docs.
• Weekly in-person updates with principals; ensure documentation of decisions.

Skills

Project management

Vendor management

Written communication

Excel

Word

Paperless Post

Operations

Tools

Nines

Paperless Post

Job description

Bespoke Private Service seeks an experienced Estate Manager to operate a private family's Washington, DC residences, including three seasonal properties. You will develop written operating plans, manage vendors, and oversee projects from concept to punch list while tracking bills and planning events.

The role demands hands-on ownership, strong written communication, discreet handling of sensitive information, and the ability to grow systems that keep the family autonomous and informed.